Job TypeFull-timeDescriptionThe Finance & Operations Manager is a key position within the Operation Smile Malawi team who oversees the management of OSI resources in Malawi and is responsible for the budget planning, supporting the Malawi management team by offering insights and financial advice allowing the best program decisions. The role also involves the responsibility of ensuring the organization\u2019s policies and procedures comply with regulatory and ethical standards in Malawi and that all financial day-to-day activities are administered and adhered to.The position reports to the Country Manager \u2013 Malawi with a dotted-line relationship to the Regional Accountant as well as Regional Finance Director.Key areas of work and ResponsibilitiesFinancial ManagementPrepare financial statements, reports and Project\/program forecasts according to the annual financial planPrepare, manage and delegate day-to-day financial transactions in accordance with OSI processes and policiesRecord and document all financial transactions day to day within the OSI monthly financial cycleProviding financial reports and interpreting financial information to managerial staff while recommending \u00a0\u00a0further courses of action.Ensure that the organization\u2019s financial records and recordkeeping methods are in compliance with applicable standards and regulations.Advising on investment \u00a0\u00a0\u00a0activities and provide strategies that the organization should take.Maintaining the financial health of the organization and the day-to-day financialsEnsure the risk management plan is adhered to, support documentation is in place and processes followed according to all policies and proceduresConduct reviews and evaluations for cost-reduction opportunities.Oversee operations of the finance department, set goals and objectives, and design a framework for these to be metDevelop plan for audits and internal control.Take a lead in the organizational budgeting cycle as schedule requires.Lead the implementation, maintenance, and revisions to Malawi finance, procurement, and operations manual.Procurement rolesAcquire best value for largest budget costs by developing and managing cost competitive blanket purchase agreements with large vendor.Develop and manage micro purchase threshold and ensure that large procurements are competed, procured at best value, documented to manage risk, and executed to delivery.Conduct ongoing training for local and HQ staff (who come for missions as the two systems integrate at this point) based on existing procurement guidelines and findings from procurement environment in Malawi.Develop and execute annual procurement plan in a way that fosters advance planning and supports the financial management system.Operations, risk management and compliance\u00a0Develop and manage Malawi operations plan that includes office access and IT related supportManage inventory, and develop procedures to report and address loss of itemsDevelop and manage Malawi security and safety planObtain and maintain adequate insurance to protect assets, safeguard operations, and minimize potential liabilityWork closely with program manager and project staff to understand and anticipate needs and challengesEnsure that all donor and Head office requirements related to risk management and compliance related to key work areas are communicated to all staff including training and documentation of performance.Requirements\u00a0Bachelor\u2019s degree in finance, accounting, economics or related disciplines\u00a0Professional qualifications such as ACCA\/CPA or similar\u00a0Proven experience as a Financial Manager (5 to 7 years)\u00a0Experience in the Global NGO sector with exposure to the health sector being a plusExtensive understanding of financial trends both within the company and general Malawi market patternsProficient user of finance softwareStrong interpersonal, communication and presentation skillsAble to manage, guide, and lead employees to ensure appropriate financial processes are being usedA solid understanding of financial statistics and accounting principles\u00a0Working knowledge of all statutory legislation and regulations<\/p>\n
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