Job descriptionCountry Financial ControllerWe Effect is a development organisation founded by the Swedish cooperative movement in 1958 to support the development of democratic organisations and societies. In our international development cooperation programmes, we are applying a human rights-based approach supporting people living in poverty to secure their rights.We Effect works in around 20 countries in Asia, Europe, Latin America and Africa through our regional offices in partnership with local CSO\u2019s, farmer organisations, cooperative federations and other democratic organisations.For more information, see www.weeffect.se\/www.weeffect.org\/ https:\/\/latin.weeffect.org\/Position: Country Financial Controller
\nDuty Station: We Effect, Lilongwe, Malawi
\nReports to: Country Manager in close coordination with Head of Financial Controlling
\nSupervises: The Administrative Assistant
\nLiaises with: The Programme\/Project Coordinators and the Finance and Administrative Coordinator
\nParticipates in: Global Finance & Compliance Team & Country Management Team meetings.
\nOverall duties: The role of the Country Financial Controller is to ensure high-quality financial management and general administration of the Country Office and We Effect operations in Malawi.Specific obligations:1. Key Result Area 1: Provide oversight in financial managementi. Lead and develop the work in the Finance Department according to modern leadership ideas, thus
\npromoting team-working and professional growth and development of its co-workers;
\nii. In conjunction with the Country Manager, support the management of programmes and projects
\nadministrated by We Effect in Malawi.
\niii. Ensure the overall implementation of principles, practices and high-quality accounting procedures in
\nbudgeting, accounting and financial reporting of the We Effect Malawi activities;
\niv. Continuously review the adequacy of internal control systems in the programmes as with all partners
\nand take steps to improvement when deemed necessary;
\nv. Ensure that We Effect Malawi is organized and managed according to guidelines for administration
\nof rules for General and Financial administration and Staff Guidelines and Regulations for We Effect
\nMalawi country office and ensure the accuracy of such documents.
\nvi. Review, monitor and process monthly financial reports from partner organizations in Malawi
\nvii. Review and consolidated funds requests (amounts requested by partner organisations and amounts
\nrequired by We Effect Malawi Office) and submit to the Head Office on a bi-monthly basis.
\nviii. Support staff and partners in the area of financial management and control;
\nix. Timely preparation of monthly and annual accounts using corporate accounting system and
\npresentation of financial reports on time;
\nx. Ensure that staff payments (salaries, etc.) are made timely;
\nxi. Prepare and submit monthly financial report to the We Effect Global Office2. Key result Area 2: Year-end processesi. Closing year end books for the Country Office and upload in all required platforms.
\nii. Closing year end books for Partners.
\niii. Review monthly consolidated We Effect Malawi accounts and submit to the Global Finance Office.
\niv. Review monthly reconciliations for We Effect Malawi clearing account with the Head office clearing
\naccount.
\nv. Check and submit monthly reconciliations for Country Office Bank Accounts.
\nvi. Review annual balance sheet reconciliations.3. Key Result Area 3: Budget preparation and reviewi. In collaboration with the Country Manager prepare annual budgets of the activities and monitor the
\nperiodical reviews of programme budget. Compile programme budgets within the framework given by
\nthe respective agreement and in coordination with the Global Office;
\nii. In collaboration with the Country Manager, monitor the periodic reviews of programme budget;
\niii. Review expenditure within budgetary limits according to financial regulations;4. Key Result Area 4: Audit Managementi. Coordinate the annual financial audit process so that the audit deliverables are produced as per
\ncontract.
\nii. In close collaboration with the Country Manager and the budget holders, follow up on highlighted
\nmanagement report issues within We Effect and the partner organisations.5. Key Result Area 5: Compliance managementi. Ensure that all Malawi partners are provided with and have common understanding of financial
\nreporting guidelines and instructions.
\nii. Supervise compliance of partners and perform financial assessment of new partners;
\niii. Ensure that the Country office complies with grants and donor requirements.6. Other dutiesi. Supervise funds and assets of We Effect Malawi activities and ensure that all the time there is liquidity,
\nsafety and appropriate optimal returns;
\nii. Supervise the overall management of the vehicle maintenance and administration;
\niii. Contribute to review project documents, proposals, or applications for projects by We Effect Malawi;
\niv. Ensure the overall management of the office (services, maintenance, phones, insurance, etc.) is
\norganised, managed and operated in accordance with general office standards and specific standards
\nset by We Effect globally and locally.
\nv. Perform any other duties that may be required or requested by the Country Manager and\/or the
\nRegional Financial Controller for the smooth operation of programmes and projects supported by We
\nEffect.Required QualificationsA full professional qualification such as CIMA, ACCA or a bachelor\u2019s degree in Accounting and\/or
\nFinance.Master\u2019s degree in a relevant field an added advantageCertified member of Institute of Chartered Institute of Malawi (ICAM)A minimum of five (5) years\u2019 experience working with International NGOsExperience in Financial management, programme\/project management and administrationExperience of conducting quality assurance on reports and programme documents.Experience of providing capacity strengthening, mentoring, coaching, support and facilitation.Familiarity with Finance packages\/systemsExcellent communication skills in English, both written and spokenSkills in budgeting and budget analysisHolder of a valid driver\u2019s licenseMisconductWe Effect wants to be alerted on suspected discrimination, corruption or other serious misconduct during the recruitment process. To make us aware, do not hesitate to use our Whistleblowing System.How to apply:Interested individuals should sent their Cover letters and CVs to malawi@weeffect.org not later than 11th July 2025. Only shortlisted candidates will be contacted.<\/p>\n
Apply Via:<\/p>\n
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