OverviewWE\u2019RE HIRING!\u00a0Job title: Events Planner InternshipWorking:\u00a0Lilongwe Wildlife Centre (LWC) in central Lilongwe\u00a0locationDepartment:\u00a0Lilongwe Wildlife Centre\u25a0 Full-time \u25a1 Part-time\u00a01. BackgroundThis document outlines the Terms of Reference (ToR) for an events organiser role engaged to oversee and execute the planning, coordination, and management of\u00a0events\u00a0and\u00a0memberships\u00a0organised by LWC under its UNDP URRBAN (\u2018Uniting Resources and Resilience for Urban Nature\u2019) grant. Particular focus will be on the organisation and execution of the Lilongwe Nature Festival in November 2025.The events organiser is responsible for ensuring the successful planning, delivery and evaluation of events in line with the specified objectives, timelines, and budget.\u00a02. PurposeThe purpose of this engagement is to recruit a suitably skilled post-graduate intern who will be responsible for the planning, coordination, and execution of the Lilongwe Nature Festival and wider LWC events programme, ensuring events meet the expectations of organisers and stakeholders, and are carried out successfully. The Festival should showcase the value and challenges of urban green spaces and the solutions that exist within the Malawian context.\u00a03. Scope of WorkThe events planner will be expected to carry out the following activities:Event Planning and Coordination\u25cb Develop a concept note on how the Lilongwe Nature Festival aligns with the URRBAN grant objectives.\u25cb Define and recommend the event\u2019s target audience and any relevant themes.\u25cb Create a detailed workplan including timelines and milestones.\u25cb Identify and liaise with internal and external stakeholders to ensure smooth communication.\u25cb Secure vendors, contractors, and suppliers (e.g., catering, AV equipment, decorators, entertainment, transportation) in line with UNDP procurement guidance.\u25cb Coordinate event logistics such as transportation, accommodation, venue arrangements, and permits.\u00a0Budget management and reporting\u25cb Prepare a comprehensive event budget.\u25cb Manage costs throughout the planning process to stay within budget.\u25cb With support from the LWC Deputy Manager, negotiate contracts with suppliers to secure favourable terms.\u25cb Prepare narrative reports as required on lessons learned.\u25cb Strengthen existing data capture to ensure that future event impacts and deliverables inform decision making.\u00a0Marketing and Promotion\u25cb Assist with the promotion and marketing of the event.\u25cb Support the development of promotional materials and strategies in collaboration with the marketing team.\u00a0Event Execution\u25cb Ensure all elements of the event are in place and ready before the event begins.\u25cb Oversee the execution of the event from start to finish, managing event staff, volunteers, and all activities.\u25cb Resolve any issues or problems that may arise during the event.\u00a0Post-Event Evaluation\u25cb Conduct a debrief with stakeholders to evaluate the success of the event.\u25cb Gather feedback from participants and vendors for improvements in future events.\u25cb Prepare and submit a post-event report, including financial reconciliation and suggestions for future improvements.\u00a04. DeliverablesThe events planner is expected to deliver the following:Detailed Lilongwe Nature Festival event concept, timeline, and project plan.A final budget for each event for approval and ongoing financial reports.A marketing plan for the event and promotional materials.Successful execution of the event on the scheduled date.Post-event report and evaluation.\u00a05. Duration of EngagementThe events planner will be engaged for a period of 3 months starting from September 2025 initially, with a view to renewal up to the completion of event activities.\u00a06. ReportingThe events planner will report to the LWC General Manager, providing regular updates on progress, challenges, and achievements throughout the planning and execution phases.\u00a07. Events Planner Responsibilities:Manage event logistics and coordination.Ensure adherence to timelines and budget.Ensure communication between all parties involved.Execution of eventReporting and financial managementData management\u00a08. Qualifications and ExperienceDegree Bachelor\u2019s degree in Creative Arts, Performing Arts, Communications and\/or Design.Proven experience in events management, public speaking, campaigns, presentations.Proficiency in Excel and Google docs.\u00a09. Skills and competenciesStrong team management skills.Excellent problem-solving and decision-making abilities.Good budget management experience.Ability to analyse data and implement effective strategies.Strong interpersonal and communication skills.Adaptability and ability to work under pressure.\u00a0How to apply \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Please send a motivation letter and CV to\u00a0applications@lilongwewildlife.orgClosing date: 12 noon on Monday 7th September 2025LWT is an equal opportunity employer and values diversity. All employment decisions are based on qualifications and experience, merit and organizational need and all reasonable adjustments will be made where possible.<\/p>\n
Apply Via:<\/p>\n
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