The Administrative & Personal Assistant provides high-level administrative and personal support to senior management, ensuring smooth daily office operations. it demands strong coordination, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities Administrative & Office Support Manage daily administrative operations to ensure efficient functioning of the office Maintain organized filing systems (both digital and physical) for records, documents, and contracts Draft, format, and manage official correspondence, reports, presentations, and internal documents Coordinate office supplies, vendor relationships, and service providers Assist with onboarding documentation, employee records, and internal coordination Ensure adherence to company policies, procedures, and administrative standards Personal Assistant Responsibilities Provide direct personal assistance to senior management with complete confidentiality Manage calendars, appointments, meetings, and reminders, ensuring optimal time management Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries Handle sensitive communication, emails, and phone calls on behalf of management Organize personal and professional schedules, events, and engagements Act as a gatekeeper, prioritizing requests and managing stakeholder interactions Meeting & Coordination Support Schedule and coordinate internal and external meetings Prepare agendas, briefing notes, and presentation materials Attend meetings when required and record accurate minutes and action points Follow up on action items to ensure timely completion Liaise with internal departments, clients, vendors, and external stakeholders Communication & Liaison Serve as a key point of contact between senior management and internal/external stakeholders Maintain professional communication standards across all interactions Coordinate with HR, Finance, Legal, and Operations teams as required Support cross-functional initiatives and projects Confidentiality & Compliance Handle highly sensitive and confidential information with integrity and discretion Maintain strict confidentiality of company and personal matters Ensure proper documentation and compliance with internal policies Additional Responsibilities Support ad-hoc projects and special assignments as directed by senior management Assist in organizing corporate events, meetings, and executive engagements Anticipate administrative and personal needs proactively Perform any other duties aligned with the role to support organizational efficiency Required Qualifications & Skills Education & Experience Bachelor’s degree in Business Administration, Management, or a related field (preferred) Minimum 2–5 years of experience in an Administrative Assistant, Executive Assistant, or Personal Assistant role Prior experience supporting senior management or executives is highly desirable Key Skills & Competencies Excellent organizational and time-management skills Strong written and verbal communication skills High level of discretion, professionalism, and confidentiality Ability to multitask and prioritize effectively under pressure Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management tools Strong problem-solving and decision-making abilities Detail-oriented with a proactive and solution-driven mindset Why Join Us Opportunity to work closely with senior leadership Exposure to strategic decision-making and operations Dynamic and professional working environment Career growth and skill development opportunities
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