Business Admin Support

The Business Support will offer day to day administrative and support services to the Partners, Teams & the Administration Department.
 
Our sister company BLC Robert and Associates Ltd is looking for a Business Admin Support. The Business Admin Support will offer day to day administrative and support services to the Partners, Teams & the Administration Department.Main Tasks and Responsibilities• Monitor, organize & maintain the Agenda/diary of Partners/Seniors;• Provide administrative / secretarial support to Teams as & when required;• Organize overseas trips, make relevant bookings and prepare agendas for Partners and teams;• Prepare reports, memos as & when required;• Work out mailings upon instructions;• Follow up on emails and doing the relevant follow up with relevant parties;• Draft, transcribe and edit letters and any other documents as required;• Handle telephone calls and relay messages in a clear & proper manner;• Maintain files & records as and when required;• Attend meetings & taking minutes upon request;• General administrative support: Filing, Binding, Scanning, faxing copies etc.;• Assist & replace at the reception as & when required- taking & directing calls & messages & internal dispatch;• Providing RTG training to newcomers;• Maintaining billing list & Prepare invoices for Partners/ teams on a monthly basis;• Coordinates with relevant parties to collect and review necessary information for timely submission to appropriate legal directories as part of the Legal Awards and Rankings process;• Coordinates submissions for legal directories;• Collaborates with teams to assist in preparing profiles to be included in pitches;• Coordinates the update of firm/lawyers’ profiles and marketing materials including by reference to recent transactions submitted to legal registries;• Uses social media (including MailChimp) to publish content that promotes the brand image of the firm and disseminates relevant information to the target market;• Provide secretarial/administrative support to the BD team;• Assist on any projects organised by the firm as and when required;• Monitors the housekeeping of files and manage the archiving of relevant files;• Any other cognate duties. Requirements▪ At least 2 years’ experience in secretarial and administrative duties.▪ Diploma /certificate in Secretarial studies.

2nd Floor, The AXIS, 26 Bank Street, Cybercity,, Ebene, Mauritius

Phone: 4032500

Apply Via:

Yoshina.balloo@axis.mu