Business Support Admin

Our sister company is looking for a Business support Admin. The Business Support will offer day to day administrative and support services to the Partners, Teams & the Administration Department.
 
Amongst others, her core duties consist of the following;Main Tasks and ResponsibilitiesMonitor, organize & maintain the Agenda/diary of Partners/Seniors;Provide administrative / secretarial support to Teams as & when required;Organize overseas trips, make relevant bookings and prepare agendas for Partners and teams;Prepare reports, memos as & when required;Work out mailings upon instructions;Follow up on emails and doing the relevant follow up with relevant parties;Draft, transcribe and edit letters and any other documents as required;Handle telephone calls and relay messages in a clear & proper manner;Maintain files & records as and when required;Attend meetings & taking minutes upon request;General administrative support: Filing, Binding, Scanning, faxing copies etc.;Assist & replace at the reception as & when required- taking & directing calls & messages & internal dispatch;Providing RTG training to newcomers;Maintaining billing list & Prepare invoices for Partners/ teams on a monthly basis;Coordinates with relevant parties to collect and review necessary information for timely submission to appropriate legal directories as part of the Legal Awards and Rankings process;Coordinates submissions for legal directories;Collaborates with teams to assist in preparing profiles to be included in pitches;Coordinates the update of firm/lawyers’ profiles and marketing materials including by reference to recent transactions submitted to legal registries;Uses social media (including MailChimp) to publish content that promotes the brand image of the firm and disseminates relevant information to the target market;Provide secretarial/administrative support to the BD team;Assist on any projects organised by the firm as and when required;Monitors the housekeeping of files and manage the archiving of relevant files;Any other cognate duties.Key CompetenciesHas excellent multi-tasking skills;Disciplined and has good organising and planning skills;Excellent verbal and written communication skills;Discretion and trustworthiness;Efficient, Reliable and Flexible;Takes initiatives;Good Team player;Attentive to details;Can work efficiently in a highly demanding environment;Good interpersonal skills.RequiredAt least 2 years’ experience in secretarial and administrative duties.Diploma /certificate in Secretarial studies. 

2nd Floor, The AXIS, 26 Bank Street, Cybercity,, Ebene, Mauritius

Phone: 4032500

Apply Via:

Yoshina.balloo@axis.mu