Document Controller & Site Admin

FairStone Ltd is looking for an experienced Document Controller & Site Admin for its current construction sites located in Cap Malheureux.
 
FairStone Ltd is looking for an experienced Document Controller & Site Admin for its current construction sites located in Cap Malheureux.Overall Responsibility The Document Controller & Site Admin is responsible for managing all project documentation and providing administrative support to ensure smooth day-to-day site operations. This role ensures that documents are properly controlled, distributed, archived, and compliant with company and project requirements while supporting site coordination activities. Document ControlCollect, Set Up, Copy, Scan and Store drawings/documents following set procedures.Ensure that all drawings/documents are up to date.Conduct company audits to ensure drawings/documents are being followed.Ensure all technical documents, such as reports, drawings and blueprints are collected and registered in system.Notify staff of updated drawing/document versions and how to access them.Receive and Distribute project-related drawings to internal teams.Confirm delivery of drawings/documents to proper staff.Work with drawings/documents across various departmentsFile drawings/documents in physical and digital recordsCreate templates for future use.Retrieve drawings as requested by employees and external parties.  Manage the flow of drawing/documentation within the organization.Maintain confidentiality around sensitive information and terms of agreement.Prepare ad hoc reports on projects as needed.Communicate and collaborate with project managers.Quality & compliance checks on drawings/documents.Any additional cognate duties and responsibilities.Administrative SupportProvide direct administrative support to the General Manager (GM).Manage the GM’s site-related correspondence, documentation, and schedules.Maintain confidentiality of sensitive project and company information.Oversee daily site administrative activities and ensure smooth office operations.Manage site office supplies, equipment, and service providers.Organize and maintain structured filing systems (digital and hard copy).Act as a point of coordination between the General Manager, project teams, consultants, subcontractors, and head office.Schedule and coordinate meetings, site visits, and inspections.Record, prepare, and distribute meeting minutes and action trackers.Follow up on assigned actions and deadlines as instructed by the GM.Compile site reports such as weekly progress reports and administrative dashboards.Assist the GM with special assignments, coordination tasks, and ad-hoc requirements. RequirementsDiploma or Degree in Administration, Construction Management or Professional Qualifications in the construction field.Minimum 2 years’ experience as a Document Controller or Site Administrator in a construction environment.Fully IT Literate and proficiency in MS Office (Word, Excel, Outlook); knowledge of document control systems is an advantage.Knowledge in Construction Drawings, AutoCAD.Flexible to work odd hours.Strong organizational and document management skills.Attention to detail and ability to manage multiple tasks.Good written and verbal communication skills.Ability to work independently.Familiarity with construction drawings and terminology is an advantage.NoteIt is highly preferable that the candidate lives in the northern part of the Island.The company reserves the right to call only the best qualified candidates for the selection exercises. The company also reserves the right not to proceed with the vacancy.

Rivière Citron, Arsenal, Mauritius

Phone: 269 1800

Apply Via:

hr-manager@evacogroup.com