We are looking for an Invoicing Clerk/Sales Admin person who will be of support to our commercial team in our daily operations. If you have strong organizational skills, is a team player and have good communication skills both in French and English; then we would like to hear from you !
Invoicing & Sales Admin Duties and ResponsibilitiesPreparing customer sales orders and invoices on time.Generating accurate invoices based on sales orders, purchase orders, or other relevant documents.Verifying invoice details such as product/service descriptions, quantities, prices, and tax calculations as per company and country legislation.Ensuring compliance with company invoicing policies and proceduresMaintaining organized and up-to-date records of invoices, payments, and credits.Following up on daily sales orders and delivery planning with sales team.Liaising with sales team to ensure timely and smooth flow of delivery process and any information needed for delivery and client sales.Support sales team with the right information on deliveries and any issues pertaining to the commercial activities of the company.Issue invoices to customers on a daily basis and follow up with client.Handling clients’ queries and requests for sales/credit note information.Reconciling invoices with purchase orders and delivery notes.Issuing credit notes such as return on invoices / damages from customers etc.Liaising with warehouse/logistics to work on reports on returns and credit notes.Resolving discrepancies such as to issue credit notes, review of initial order vs invoice.Filing of invoices and documentsCoordinating with other departments for smooth operational support (store, marketing, logistics, finance)Generating regular reports on invoicing activities, such as invoice volume, credit notes, payment status, and outstanding balances.Any other admin work that may arise in the commercial department. RequirementsMinimum HSC or equivalent qualification or 3+ years of work experienceConversant with Microsoft Dynamics or other ERP like SAGEProficient in English and French language – Both spoken and written.Previous experience in similar fieldExperience in admin, customer service or sales field.
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