Junior Specialist Project Administration

Coordinate and support projects by managing tasks, documentation, and communication across teams.
 
Departmental ObjectiveTo create and implement a project administration process, project plan and project system across all departments.Primary Job PurposeTo assist in the monitoring, controlling, tracking and communication of a project’s performance.Job Specific Duties and ResponsibilitiesAnalyse, review & document the requirements of a project throughout its lifecycle.Establishing clear project plans templates for each project.Coordinating with stakeholders frequently for updates on project status.Effective communication with all stakeholders to ensure project success.Informing stakeholders about abnormalities or variance in advance.Update and maintain project/financial reporting tools and/or computer software systems and filing systems.Frequently update Line Manager of responsibilities.Create study specific agreements, service requests or contracts per request from Senior Project Administrator or Line Manager.Distribute, track, and file all agreements generated and authorized.Perform duties according to the Standard Operating Procedures (SOPs).Perform duties to comply with the relevant study agreements.Perform additional tasks and activities as delegated and allocated by the Line Manager or designee.Qualification, Training and Experience RequirementsRelevant degree or three-year diploma and at least 1-2 years’ experience.English speaking.Specific Job Knowledge, Skills, and Behaviours: General CompetenciesKnowledge and Skill – A consistent demonstration and application of required levels of job competency and skill. Continuous development in line with job requirementsService and Customer Focus – Using skills and expertise to effectively deliver high quality service, helping others to achieve their goalsCommunication – Communicating clearly and concisely (verbal, non-verbal and written) in understandable and relevant manner to all stakeholders to ensure productive working relationshipsTeamwork – Actively participate and encourage team work to achieve shared outcomes and aimsDelivering quality work within the required timelines – Contribute to high quality service delivery with attention to detail and required specifications consistent with the company’s values and strategies within set timelinesPhysical RequirementsProlonged periods sitting at a desk and working on a computer.Communicate effectively by talking, listening, reading, and writing.Any pertinent local legislative requirements.Work EnvironmentThe employee is required to: work in an office/laboratory/field study environment and be available for work during normal work hours as well as after-hours according to pre-arranged departmental schedules that may require evening, weekend, and public holiday work.Compliance RequirementsPerform duties according to company quality accreditation status (e.g., GLP/GCP as is relevant), Standard Operating Procedures (SOPs), Work Instructions (WIs) and in line with the relevant study protocols or study plansPerform duties to comply with legislation regulations, standards, and system requirementsObserve occupational health and safety regulationsIdentify, record and report incidents, maintenance faults and issues impacting animal health, biosafety, injuries, and other relevant company operationsWork outcomes and behaviour should be in accordance with company and departmental standards as well as values and ethics. Continuous evaluation and/or testing will be used to determine compliance theretoMeet continuous professional development requirements, if relevant, inclusive of registration and points requirements with the relevant council, institutions, etceteraContinuous training, development and supervision are mandatory to comply with company policies, procedures, and guidelines and job role standards

1st Floor, La Promenade, The Trademark, MU, 80829, Moka, Mauritius

Phone: 434 1128

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