Personal Secretary

We are looking for an organized & proactive Personal Secretary to work directly with the General Manager. The ideal candidate has to be fluent in French and English. Minimum 3 years of experience is required. A degree or a secretary certificate is a must.
 
1. Executive & Strategic SupportProvide high-level administrative support to the GM in all areas of operation.Act as the first point of contact, managing access to the GM, filtering calls, messages, and emails.Manage the GM’s complex calendar — scheduling internal and external meetings, appointments, site visits, and follow-ups.Prepare meeting agendas, take accurate minutes, track action items, and ensure follow-up with responsible departments.Maintain confidential records and assist with sensitive legal, HR, and financial documentation.Attend internal and external meetings when required, representing the GM with professionalism. 2. Office Administration & Communication FlowDraft, translate, and manage internal and external correspondence in both French and English.Maintain an organized system for document handling, physical and digital filing.Prioritize and filter the flow of information — only passing relevant or time-sensitive issues to the GM.Prepare presentations, reports, and official communications on behalf of the GM.Ensure that all information going to or from the GM’s office is accurate, concise, and aligned with company policies. 3. Multidepartment CoordinationAct as a liaison between the GM and department heads, ensuring timely updates, report submission, and execution of instructions.Follow up with departments such as Store, Sales, HR, Operations, and Finance on behalf of the GM.Track project progress and departmental performance metrics as required by GM.Assist in coordination of cross-functional meetings, and prepare briefing documents or summaries for decision-making. 4. Legal & Policy SupportAssist with legal correspondence, document reviews, and liaising with legal advisors or consultants.Ensure company policies, contracts, and documentation are updated, tracked, and securely filed.Basic understanding of labour and business law in Mauritius is a strong advantage. 5. Planning, Prioritization & InitiativeProactively identify operational inefficiencies and propose process improvements.Help the GM plan for internal reviews, audits, HR appraisals, business trips, or events.Step in to support departments when needed with admin, coordination, or reporting tasks.Be adaptable in handling unforeseen issues quickly and professionally.

Remy Ollier and Dr Sun Yat Sen Street Port Louis 11602, Port Louis, Mauritius

Phone: 242 2770

Apply Via:

saloshna@intnet.mu