The core responsibility of the Receptionist & Administrative Assistant is to greet and receive visitors and customers, to handle incoming & outgoing calls and courrier as well as coordinating all meetings and functions and to provide an administrative support for all departments.
\n \u00a0
\n Key ResponsibilitiesAnswer internal and external calls and redirect the calls to the concerned person\/ departmentAttend calls from customers by providing them with the requested informationAssist visitors and deal with inquiries on the phone and face to facePromptly email absent\/unavailable staff on received telephone messagesEnsure that the boardroom is clean and properly set up for meetingsManage facilities for staff and visitors, including record keeping of meeting rooms and access controlCompile and maintain an up-to-date telephone directory of numbers and addressesEnsure the reception area is clean and well always maintainedAssist all the Department Heads in their administrative tasks as and when requiredMaintain all records of permits and licenses updated and inform Management of due dates for renewal processCandidate\u2019s profileHSC and\/or Certificate in Secretarial dutiesAt least 2 years of experience in a similar positionExcellent written and oral communication both in French and EnglishProficiency in MS office (Excel, Word, PowerPoint)Flexible, organized and pro-activeGood interpersonal skillsDetail oriented and a proven ability to multi-task<\/p>\n
Head Office
Trianon, Quatre Bornes, Mauritius<\/p>\n
Phone: 4541964<\/p>\n
Apply Via:<\/p>\n
hrvacancy@ubpgroup.com<\/p>\n
<\/p>\n
<\/p>\n
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