Kindly see job description below:
\n \u00a0
\n Main PurposeThe job incumbent shall be responsible for ensuring that all payments requests are properly approved, documented and processed in a timely manner. He \/ She shall also handle petty cash and provide administrative support where required. Furthermore, he \/ she shall perform any cognate duties and assist superior for the smooth running of the department.Responsibilities:Accounts Payable:Manages accounts payable in a timely manner.Establishes and maintains relationships with new and existing suppliers.Prioritizes invoice payment processing in order to take advantage of cash discounts to avoir penalties and to adhere to agreed-upon payment terms\/plans by :\u00a0 \u00a0 \u00a0Ensuring availability of appropriate documentation\u00a0 \u00a0 \u00a0Ensuring correct pricing\u00a0 \u00a0 \u00a0Seeking relevant approval\u00a0 \u00a0 \u00a0Keeping proper records of approved invoices and other contractual obligations.\u00a0 \u00a0 \u00a0Ensuring all expenses are within company policy\u00a0 \u00a0 \u00a0Comparing purchase orders, prices, terms of payment and other chargesProcesses transactions and performing accounting duties such as recording entries and reconciling books of accounts.Adheres to company policies in the performance of all assignes accounting duties and communicates any compliance deviations to management in a timely manner.Office Operations Support:Performs secretarial duties for the managing director by:\u00a0 \u00a0 \u00a0Updating his calendar\u00a0 \u00a0 \u00a0Setting appointments\u00a0 \u00a0 \u00a0Booking air tickets\u00a0 \u00a0 \u00a0Communicating with stakeholders on behalf of MD as may be requestedIs responsible for keeping attendance system up to date by:\u00a0 \u00a0 \u00a0Enrolling \/updating\/Removing of new recruits\/Leavers\u00a0 \u00a0 \u00a0Monitoring attendance of employees\/overtime and keeping records\u00a0 \u00a0 \u00a0Handling leave management\u00a0 \u00a0 \u00a0Seeking approval as may be requiredReception:Transfers incoming and outgoing calls to and from concerned parties all by displaying good telephone etiquettePerforms all cognate duties as may be required for the smooth running of the front office such as directing visitors to appropriate contacts.Administrative Duties:Provides administrative support to ensure the smooth running of the day to day operation by:\u00a0 \u00a0 \u00a0Doing photocopies, scanning company documents as and when required\u00a0 \u00a0 \u00a0Performing any cognate duties as may be requested by superiorInsurance\/ License & Permits Renewal:Handles Medical and Motor vehicle Insurance and Licenses\/ Permits renewal by:\u00a0 \u00a0 \u00a0Liaising with providers\/ concerned authorities\u00a0 \u00a0 \u00a0Enrolling new employees and processing claims as per company policy\u00a0 \u00a0 \u00a0Registering new vehicle as needed\u00a0 \u00a0 \u00a0Investigating and resolving discrepancies or issues related to claims\u00a0 \u00a0 \u00a0Monitoring renewal dates for insurance, road tax, and permits\u00a0 \u00a0 \u00a0Ensuring timely submission and payment to relevant authoritiesPayment Processing:Ensures payment of stipend with regards to repacking of productsIs responsible for ensuring prompt payment from\/ to relevant parties\/ authorities by:\u00a0 \u00a0 \u00a0Obtaining necessary approval\u00a0 \u00a0 \u00a0Scheduling and processing payments, including cheques, payment vouchers and electronic transfers\u00a0 \u00a0 \u00a0Monitoring payment schedules to ensure timely disbursements and avoid late fees\u00a0 \u00a0 \u00a0Verifying invoices and updating amount due after receiving payment\u00a0 \u00a0 \u00a0Keeping proof of payments\u00a0 \u00a0 \u00a0Addressing and resolving payment discrepancies and issues with supplierPerforms reconciliation and updates payments on the ERP sytsem accordinglyRecords number of cheque issued\/received to\/from supplier\/client in log bookHandles petty cash transactions and maintain petty cash registerEnsures timely impress of the petty cashDespatch Duties:Receives, sorts and collates incoming\/outgoing mailsMakes entries in despatch log accurately before dispatch and ensures required signatures are obtainedLiaises with brokers\/couriers to deliver documents\/invoice to clients\/suppliersProduct Final Costing:Prepares final costing by:\u00a0 \u00a0 \u00a0Obtaining relevant documents such as GRN from store, broker invoice, freight forwarder, invoice, local charges, transport and storage invoice\u00a0 \u00a0 \u00a0Calculating insurance\u00a0 \u00a0 \u00a0Checking exchange rate\u00a0 \u00a0 \u00a0Inputing COA\u00a0 \u00a0 \u00a0Updating PalladiumCompliance & Record Management:Ensures compliance with company policies and accounting standardsMaintain up-to-date documentation for audit and internal reviewReports any discrepancies to management promptly<\/p>\n
Phone: <\/p>\n
Apply Via:<\/p>\n
<\/p>\n
<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[17],"job-categories":[],"job-types":[12],"class_list":{"0":"post-20093","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-riviere-du-rempart","7":"job-type-permanent"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/mauritius\/wp-json\/wp\/v2\/job-listings\/20093","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/mauritius\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/mauritius\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/mauritius\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/mauritius\/wp-json\/wp\/v2\/media?parent=20093"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/mauritius\/wp-json\/wp\/v2\/job_listing_region?post=20093"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/mauritius\/wp-json\/wp\/v2\/job-categories?post=20093"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/mauritius\/wp-json\/wp\/v2\/job-types?post=20093"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}