The Administrative & Personal Assistant provides high-level administrative and personal support to senior management, ensuring smooth daily office operations. it demands strong coordination, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
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\n Key Responsibilities\u00a0Administrative & Office Support\u00a0Manage daily administrative operations to ensure efficient functioning of the office\u00a0Maintain organized filing systems (both digital and physical) for records, documents, and contracts\u00a0Draft, format, and manage official correspondence, reports, presentations, and internal documents\u00a0Coordinate office supplies, vendor relationships, and service providers\u00a0Assist\u00a0with onboarding documentation, employee records, and internal coordination\u00a0Ensure adherence to company policies, procedures, and administrative standards\u00a0\u00a0Personal Assistant Responsibilities\u00a0Provide direct personal\u00a0assistance\u00a0to senior management with complete confidentiality\u00a0Manage calendars, appointments, meetings, and reminders, ensuring\u00a0optimal\u00a0time management\u00a0Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries\u00a0Handle sensitive communication, emails, and phone calls on behalf of management\u00a0Organize personal and professional schedules, events, and engagements\u00a0Act as a gatekeeper, prioritizing requests and managing stakeholder interactions\u00a0\u00a0Meeting & Coordination Support\u00a0Schedule and coordinate internal and external meetings\u00a0Prepare agendas, briefing notes, and presentation materials\u00a0Attend meetings when\u00a0required\u00a0and record\u00a0accurate\u00a0minutes and action points\u00a0Follow up on action items to ensure\u00a0timely\u00a0completion\u00a0Liaise with internal departments, clients, vendors, and external stakeholders\u00a0\u00a0Communication & Liaison\u00a0Serve as a key point of contact between senior management and internal\/external stakeholders\u00a0Maintain professional communication standards across all interactions\u00a0Coordinate with HR, Finance, Legal, and Operations teams as\u00a0required\u00a0Support cross-functional initiatives and projects\u00a0\u00a0Confidentiality & Compliance\u00a0Handle\u00a0highly sensitive\u00a0and confidential information with integrity and discretion\u00a0Maintain strict confidentiality of company and personal matters\u00a0Ensure proper documentation and compliance with internal policies\u00a0\u00a0Additional Responsibilities\u00a0Support ad-hoc projects and special assignments as directed by senior management\u00a0Assist\u00a0in organizing corporate events, meetings, and executive engagements\u00a0Anticipate administrative and personal needs proactively\u00a0Perform any other duties aligned with the role to support organizational efficiency\u00a0\u00a0Required Qualifications & Skills\u00a0Education & Experience\u00a0Bachelor\u2019s degree in Business Administration, Management, or a related field (preferred)\u00a0Minimum\u00a02\u20135 years\u00a0of experience in an Administrative Assistant, Executive Assistant, or Personal Assistant role\u00a0Prior experience supporting senior management or executives is highly desirable\u00a0\u00a0Key Skills & Competencies\u00a0Excellent organizational and time-management skills\u00a0Strong written and verbal communication skills\u00a0High level\u00a0of discretion, professionalism, and confidentiality\u00a0Ability to multitask and prioritize effectively under pressure\u00a0Proficiency\u00a0in MS Office (Word, Excel, PowerPoint, Outlook) and office management tools\u00a0Strong problem-solving and decision-making abilities\u00a0Detail-oriented with a proactive and solution-driven mindset\u00a0\u00a0Why Join Us\u00a0Opportunity to work closely with senior leadership\u00a0Exposure to strategic decision-making and operations\u00a0Dynamic and professional working environment\u00a0Career growth and skill development opportunities\u00a0<\/p>\n
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