The Sales Administrative Assistant is responsible for ensuring the accurate and timely processing of sales transactions, supporting daily commercial operations, and maintaining effective coordination between sales, logistics, and finance functions.
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\n Key ResponsibilitiesSales Administration & Invoicing:Process and capture daily invoices in Netsuite in a timely and accurate mannerEnsure all invoicing is aligned with confirmed orders and delivery notesMaintain proper documentation and filing of all sales transactions\u00a0Delivery & Order Follow-up:Monitor and confirm that all deliveries have been dispatched and completedLiaise with logistics\/operations teams to resolve any delivery discrepanciesVerify that all returned invoices correspond to fully delivered orders\u00a0Credit Notes Management:Identify and flag any discrepancies requiring credit notesEscalate issues promptly to the Key Account Executive to avoid client disputesEnsure proper documentation and tracking of all credit adjustments\u00a0Sales Reporting:Maintain and update the Daily Sales TemplateEnsure accuracy and completeness of daily sales data and ensure that the daily sales report is complete and properly executed by all stakeholders, including the sales Admin, the driver and the vehicle assistant of Origin’Est.Support the preparation of periodic sales reports as required\u00a0Market & Commercial Analysis:Assist in conducting market analysis and price surveysCollect and compile competitor pricing and market intelligenceSupport ad-hoc commercial analysis as requested\u00a0Returns & Process Flow Monitoring:Track and monitor product returns and related processesEnsure proper documentation and follow-up of return casesIdentify inefficiencies and support improvements in process flow\u00a0Debtors Follow-up:Assist in monitoring debtors ageing reportsFollow up on outstanding balances where requiredEnsure that all cash clients have completed their payments and that there is no outstanding balances that may be due by any such client.\u00a0Qualifications & ExperienceDiploma or Degree in Business Administration, Finance, or related field is an advantagePrevious experience in sales administration or a similar role is an advantageExperience with ERP systems (preferably Netsuite) is a plusSkills & CompetenciesStrong attention to detail and accuracyGood organizational and time management skillsAnalytical mindsetStrong communication and coordination skillsAbility to work under pressure and meet daily deadlinesProficiency in Microsoft Excel and reporting tools<\/p>\n
Vivea Business Park, Saint Pierre, Moka, Mauritius<\/p>\n
Phone: 4023300<\/p>\n
Apply Via:<\/p>\n
hr@alteo.mu<\/p>\n
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