{"id":2596,"date":"2026-07-21T17:44:18","date_gmt":"2026-07-21T17:44:18","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/nigeria\/uncategorized\/operations-and-administrative-officer\/"},"modified":"2026-07-21T17:44:18","modified_gmt":"2026-07-21T17:44:18","slug":"operations-and-administrative-officer","status":"publish","type":"post","link":"https:\/\/jobs.dataaxisnode.com\/nigeria\/jobs\/abuja-fct\/operations-and-administrative-officer\/","title":{"rendered":"Operations and Administrative Officer"},"content":{"rendered":"<p><script type=\"application\/ld+json\">{\"@context\": \"https:\/\/schema.org\/\", \"@type\": \"JobPosting\", \"title\": \"Operations and Administrative Officer\", \"description\": \"Overall Purpose\\nThe Operations and Administrative Officer will provide high level operational and administrative support to the GAIN Nigeria country programme actively ensuring the smooth running of the country office operations and facilitating effective communication across teams in the Nigeria office.\\nThe position will work closely with Project teams, Procurement and finance team, State Field Offices and external parties.\\nTasks and Responsibilities\\nProject Operations:\\nServe as focal point for all project related queries relating to administration, and payment from\u00a0implementing partners, service providers and Government officials.\\nFacilitate approvals for all programme payments related to flight, accommodation and events booking.\\nResponsible for organising domestic and international travel and logistics including flights, visa\u00a0requirements, hotel accommodation and meeting schedules.\\nWork closely with the Project Officer PRiFN to ensure that all operational support under WFP project is provided.\\nIn collaboration with the Procurement Team, ensure that all project-related procurements are initiated and completed in a timely manner.\\nAdministrative Support:\\nIn collaboration with Security Manager conduct hotel and venue assessment to ensure facilities, comply to GAIN\u2019s standard and ensure value for money.\\nMaintain an organized electronic filing system for the country\u2019s operations payment and procurement related documents.\\nIdentify administrative and operational gaps and roll out regular training to address the gaps.\\nCollaborate with GAIN IT Team to ensure Office IT systems are functioning efficiently and ensures the organization and maintenance of paper and electronic filing systems that facilitate easy access to information for Nigeria and global staff.\\nServe as the Nigeria office first contact point for local service providers and maintain a good\u00a0communication and working relation.\\nCoordinate the weekly country office meetings and facilitate minutes taking.\\nPrepare formal correspondence including letters, reports, contracts, and other administrative documents.\\nProvides guidance for country staff and global staff for travel claims. Support travel plans and claims for Country Director.\\nWork closely with Finance, Programs, Procurement, and Management teams to ensure smooth\u00a0administrative processes.\\nSupport the development and improvement of administrative and payment standard operating\u00a0procedures.\\nOffice Management:\\nCollaborate with GAIN IT team to ensure office IT systems are functioning efficiently and ensures the organization and maintenance of paper and electronic filing systems that facilitate easy access to information for Nigeria and global staff.\\nResponsible for safeguarding and managing GAIN\u2019s office inventory and assets system\\nEnsure compliance with Quality Standards in relation to Office management, travel and general\u00a0administration.\\nWork closely with the State Finance and Admin Assistants to support smooth and effective operations across the state offices\\nDocumentation Support:\\nEnsure all vendor documentation is complete, accurate, and properly authorized using an established checklist.\\nVerify supporting documents such as invoices, contracts, delivery notes, for approvals.\\nFollow up on payments and resolve documentation gaps in a timely manner.\\nEnsures all documents are filed and kept for auditing purposes according to GAIN\u2019s internal procedures\\nKey Organisational Relationships\\nReports to Head of Operations\\nWorks closely with staff in the Nigeria office on all administrative and operations related activities\\nExternal suppliers and stakeholder organizations in Nigeria\\nLiaise as required with GAIN\u2019s global team\\nJob Requirements\\nEducational Qualification:\\nBachelor\u2019s Degree in Business Administration, Accounting, or a related field\\nProfessional certification in administrative management is desirable.\\nExperience:\\nExperience in programme operations and administrative support for a country office.\\nExperience in negotiating service contracts and ensuring value for money.\\nExperience working with stakeholders, service providers such as travel agencies, hotels and event planners.\\nExperience of setting up office administrative systems.\\nExperience working with payment processing and purchase orders is an advantage.\\nPrior experience in an NGO or donor-funded environment is desirable.\\nCompetencies:\\nGood working computer knowledge with proficiency in basic office software, especially MS Office, Excel and PowerPoint.\\nExcellent communication skills in order to deal tactfully and sensitively with a wide range of people.\\nExcellent organisational skills and a track record of consistently prioritising delivery on time\\nDemonstrates initiative, commitment and ability to work under pressure\\nAbility to work collaboratively with all staff\\nHonest and ethical work culture\\nPleasant disposition with a good-natured, cooperative attitude\\nReliable, responsible, and dependable and fulfilling obligations\\nGood attention to detail in com\", \"datePosted\": \"2026-07-20\", \"hiringOrganization\": {\"@type\": \"Organization\", \"name\": \"Global Alliance for Improved Nutrition\"}, \"jobLocation\": {\"@type\": \"Place\", \"address\": {\"@type\": \"PostalAddress\", \"addressLocality\": \"Abuja (FCT)\", \"addressCountry\": \"NG\"}}, \"directApply\": true, \"validThrough\": \"2026-09-19T23:59:59\", \"employmentType\": \"FULL_TIME\"}<\/script><\/p>\n<p><strong>Company:<\/strong> Global Alliance for Improved Nutrition<\/p>\n<p><strong>Location:<\/strong> Abuja (FCT)<\/p>\n<p><strong>Job Type:<\/strong> Full-time<\/p>\n<p><strong>Apply Before:<\/strong> 2026-09-19<\/p>\n<h3>Job Description<\/h3>\n<p>Overall Purpose<br \/>The Operations and Administrative Officer will provide high level operational and administrative support to the GAIN Nigeria country programme actively ensuring the smooth running of the country office operations and facilitating effective communication across teams in the Nigeria office.<br \/>The position will work closely with Project teams, Procurement and finance team, State Field Offices and external parties.<br \/>Tasks and Responsibilities<br \/>Project Operations:<br \/>Serve as focal point for all project related queries relating to administration, and payment from\u00a0implementing partners, service providers and Government officials.<br \/>Facilitate approvals for all programme payments related to flight, accommodation and events booking.<br \/>Responsible for organising domestic and international travel and logistics including flights, visa\u00a0requirements, hotel accommodation and meeting schedules.<br \/>Work closely with the Project Officer PRiFN to ensure that all operational support under WFP project is provided.<br \/>In collaboration with the Procurement Team, ensure that all project-related procurements are initiated and completed in a timely manner.<br \/>Administrative Support:<br \/>In collaboration with Security Manager conduct hotel and venue assessment to ensure facilities, comply to GAIN\u2019s standard and ensure value for money.<br \/>Maintain an organized electronic filing system for the country\u2019s operations payment and procurement related documents.<br \/>Identify administrative and operational gaps and roll out regular training to address the gaps.<br \/>Collaborate with GAIN IT Team to ensure Office IT systems are functioning efficiently and ensures the organization and maintenance of paper and electronic filing systems that facilitate easy access to information for Nigeria and global staff.<br \/>Serve as the Nigeria office first contact point for local service providers and maintain a good\u00a0communication and working relation.<br \/>Coordinate the weekly country office meetings and facilitate minutes taking.<br \/>Prepare formal correspondence including letters, reports, contracts, and other administrative documents.<br \/>Provides guidance for country staff and global staff for travel claims. Support travel plans and claims for Country Director.<br \/>Work closely with Finance, Programs, Procurement, and Management teams to ensure smooth\u00a0administrative processes.<br \/>Support the development and improvement of administrative and payment standard operating\u00a0procedures.<br \/>Office Management:<br \/>Collaborate with GAIN IT team to ensure office IT systems are functioning efficiently and ensures the organization and maintenance of paper and electronic filing systems that facilitate easy access to information for Nigeria and global staff.<br \/>Responsible for safeguarding and managing GAIN\u2019s office inventory and assets system<br \/>Ensure compliance with Quality Standards in relation to Office management, travel and general\u00a0administration.<br \/>Work closely with the State Finance and Admin Assistants to support smooth and effective operations across the state offices<br \/>Documentation Support:<br \/>Ensure all vendor documentation is complete, accurate, and properly authorized using an established checklist.<br \/>Verify supporting documents such as invoices, contracts, delivery notes, for approvals.<br \/>Follow up on payments and resolve documentation gaps in a timely manner.<br \/>Ensures all documents are filed and kept for auditing purposes according to GAIN\u2019s internal procedures<br \/>Key Organisational Relationships<br \/>Reports to Head of Operations<br \/>Works closely with staff in the Nigeria office on all administrative and operations related activities<br \/>External suppliers and stakeholder organizations in Nigeria<br \/>Liaise as required with GAIN\u2019s global team<br \/>Job Requirements<br \/>Educational Qualification:<br \/>Bachelor\u2019s Degree in Business Administration, Accounting, or a related field<br \/>Professional certification in administrative management is desirable.<br \/>Experience:<br \/>Experience in programme operations and administrative support for a country office.<br \/>Experience in negotiating service contracts and ensuring value for money.<br \/>Experience working with stakeholders, service providers such as travel agencies, hotels and event planners.<br \/>Experience of setting up office administrative systems.<br \/>Experience working with payment processing and purchase orders is an advantage.<br \/>Prior experience in an NGO or donor-funded environment is desirable.<br \/>Competencies:<br \/>Good working computer knowledge with proficiency in basic office software, especially MS Office, Excel and PowerPoint.<br \/>Excellent communication skills in order to deal tactfully and sensitively with a wide range of people.<br \/>Excellent organisational skills and a track record of consistently prioritising delivery on time<br \/>Demonstrates initiative, commitment and ability to work under pressure<br \/>Ability to work collaboratively with all staff<br \/>Honest and ethical work culture<br \/>Pleasant disposition with a good-natured, cooperative attitude<br \/>Reliable, responsible, and dependable and fulfilling obligations<br \/>Good attention to detail in completing assigned tasks<br \/>Flexible, adaptable and ability to take initiatives<br \/>Other requirements:<br \/>Business acumen with a focus on value for money<br \/>Comfortable to travel up to 10% of the time<\/p>\n<h3>How to Apply<\/h3>\n<p>Click here to apply online<\/p>\n<p><a href=\"https:\/\/gainhealth.occupop-careers.com\/jobs\/79ae81ad-cbce-40d7-b3bd-666f2aaad760\/apply\" target=\"_blank\" rel=\"noopener\" style=\"display:inline-block;padding:10px 20px;background:#2271b1;color:#fff;text-decoration:none;border-radius:4px;\">Apply Now<\/a><\/p>\n<p><small>Source: HotNigerianJobs<\/small><\/p>\n<p><!-- job-expiry: 2026-09-19 --><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Company: Global Alliance for Improved Nutrition Location: Abuja (FCT) Job Type: Full-time Apply Before: 2026-09-19 Job Description Overall PurposeThe Operations and Administrative Officer will provide high level operational and administrative support to the GAIN Nigeria country programme actively ensuring the smooth running of the country office operations and facilitating effective communication across teams in the [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[245,13],"tags":[228,924,230,18],"class_list":["post-2596","post","type-post","status-publish","format-standard","hentry","category-abuja-fct","category-jobs","tag-full-time-2","tag-global-alliance-for-improved-nutrition","tag-hotnigerianjobs","tag-job-listing"],"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/nigeria\/wp-json\/wp\/v2\/posts\/2596","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/nigeria\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/nigeria\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/nigeria\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/nigeria\/wp-json\/wp\/v2\/comments?post=2596"}],"version-history":[{"count":0,"href":"https:\/\/jobs.dataaxisnode.com\/nigeria\/wp-json\/wp\/v2\/posts\/2596\/revisions"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/nigeria\/wp-json\/wp\/v2\/media?parent=2596"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/nigeria\/wp-json\/wp\/v2\/categories?post=2596"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/nigeria\/wp-json\/wp\/v2\/tags?post=2596"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}