Website Oza Holdings
Oza Holdings, an expert in the Mining and Metals industry, we are versatile, imaginative problem solvers who improve whatever we touch. We operate with quiet confidence, honesty and reliability, providing a sense of security to all who deal with us. We are trusted experts, committed to excellence… read more, achieving our goals by understanding the needs of others and providing only the highest quality solutions. People are central to our business and we strive to develop our employees to be effective leaders in their areas of expertise. We make a difference by prioritising safety and care for the environment and communities we operate in. Thornhill Office Park, Building 5 94 Bekker Road, Ext 60 Vorna Valley, Midrand 1686
To effectively administer the end-to-end procurement process, from requisition to payment, utilizing the SAP system to ensure accurate, efficient, and compliant acquisition of goods and services. The role supports the procurement department in optimizing supply chain operations and maintaining strong supplier relationships.
Key Responsibilities:
SAP System Management:
Accurately create, manage, and process purchase requisitions (PRs) and purchase orders (POs) within the SAP MM (Materials Management) module
Maintain and update master data in SAP, including vendor master records, material master records, purchasing info records, and source lists
Process goods receipts (GRs) in SAP, verifying quantities, quality, and specifications against purchase orders
Manage contract processes in SAP, including loading vendor contracts, ensuring pricing accuracy, and updating source lists
Track and resolve SAP system issues related to procurement, escalating technical issues to the appropriate IT resources when necessary
Generate and analyze various procurement reports from SAP, including open orders, vendor performance, spend analysis, and contract utilization
Procurement Process Execution:
Receive, review, and verify purchase requisitions for completeness, accuracy, and adherence to company policies and budgetary constraints
Liaise with internal stakeholders (e.g., production, finance, logistics, engineering) to clarify requirements, specifications, and delivery dates
Prepare and manage Requests for Quotation (RFQs), Requests for Proposal (RFPs), as required
Communicate professionally with suppliers regarding orders, deliveries, pricing queries, and invoice discrepancies
Follow up on open purchase orders to ensure timely delivery and escalate any potential delays or issues to the Procurement Manager
Administer the full cycle of order placement, tracking, and receipt of goods and services
Supplier Relationship Management:
Maintain sound working relationships with vendors, addressing queries and facilitating timely resolution of issues
Support supplier performance evaluation and provide insights for improvement
Administrative Support & Compliance:
Maintain organized documentation of all purchasing activities, supplier contracts, and related correspondence (physical and/or electronic filing)
Ensure all procurement decisions and processes comply with company policies, procurement guidelines, and relevant regulatory requirements (e.g., National Treasury guidelines if applicable)
Assist with invoice queries and ensure timely processing for payment in coordination with the finance department
Continuous Improvement:
Identify opportunities for process improvement within the procurement function, particularly related to SAP system utilization
Contribute to the development and implementation of enterprise-wide procurement processes and systems
Minimum Requirements:
National Diploma or equivalent qualification in Supply Chain Management, Procurement, Logistics, or a related field
Minimum of 2–3 years’ experience in a procurement or supply chain administrative role
Hands-on experience with SAP MM (Materials Management) module (essential)
Proficiency in Microsoft Office Suite (especially Excel, Word, and Outlook)
Experience in processing PRs, POs, GRs, and maintaining procurement master data in SAP
Excellent attention to detail and accuracy in data entry
Effective written and verbal communication skills
Strong organizational and administrative abilities
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