Website Mintek
Mintek, South Africa’s national mineral research organisation, is one of the world’s leading technology organisations specialising in mineral processing, extractive metallurgy and related areas. Working closely with industry and other R&D institutions, Mintek provides service test work, proc… read moreess development and optimisation, consulting and innovative products to clients world-wide. Mintek is an autonomous statutory organisation which reports to the Minister of Mineral Resources. About 30 per cent of the annual budget of R390 million is funded by the State Science Vote, with the balance provided by contract R&D, sales of products and services, technology licensing agreements, and joint-venture private sector companies. Mintek has about 780 permanent staff members, over half of whom are scientists, engineers and other technical R&D specialists. Mintek as a company operates within the complex and challenging economic and social landscape that characterises South Africa. Added to this responsibility is the task of operating effectively in the global environment, and satisfying the demands of a knowledgeable customer base. Specialties Research in mineral processing extractive metallurgy and mineral beneficiation. 200 Malibongwe Drive, Strijdom Park, Randburg
KEY PERFORMANCE INDICATORS:
ADMINISTRATION
Assisting in the preparation of board and committee meetings (e.g., scheduling, sending notices, and preparing agendas).
Taking minutes during meetings and ensuring accurate records of discussions and decisions.
Distributing meeting materials and ensuring board members have the necessary documentation.
Ensure that all purchase, service requisitions and store items are correct before processing on IFS. Follow-up with buying on progress.
Responsible for travel and accommodation bookings.
Liaise with the Finance Division on the processing of S&T allowances, and advances.
Organise quotes and do requisitions for all consumables and assets.
Perform Secretarial duties for Executive Managers and the Board of Directors.
Assist in drafting accurate and professional reports.
Coordinate and organise board-related external and internal events ensuring all logistics are seamlessly executed.
Undertake any ad hoc duties.
COMPLIANCE
Handle sensitive and confidential information with the utmost discretion.
Assist with coordinating the Board Induction.
Maintain and keep a filing system.
Recording of accurate minutes.
MAINTAIN ASSET REGISTER FOR THE CLUSTER
Keep records of asset location changes, transfers, and scrapping.
Update Excel version of Asset Register.
Physically verify assets at required intervals against Excel and IFS versions of the asset list.
COLLABORATION
Ability to build a positive working relationship.
Supporting the Board secretariat in implementing corporate governance best practices.
Works closely with the Board Secretariat and Executive Management to facilitate efficient board meetings.
Collaborate with cross-functional teams to ensure accurate record-keeping, document management, and information flow between the board and management.
Minimum requirements
QUALIFICATION AND EXPERIENCE
National Diploma in Public Administration, Office Management or equivalent
Ideal B. Tech in Public Administration, Office Management or equivalent qualification
3-5 years Administrative experience
Computer Literacy in full Microsoft Office programmes, IFS System and Minutes taking
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Apply via company website ( http://www.mintek.co.za ) or