Website Excellerate JHI
At Excellerate JHI, we offer comprehensive guidance and support to property owners and occupiers, covering every aspect of their property strategies. From development to buying, selling, leasing, valuing, and asset management, our dedicated professionals are there to provide expert advice every step… read more of the way. With a collective experience of over 100 years in the local and global property services market, Excellerate JHI guarantees that our clients achieve meaningful outcomes through our wide range of services. Our property professionals, optimize client assets by blending their in-depth knowledge of local markets with specialised expertise, premier tools, and abundant resources. What sets Excellerate JHI apart is our commitment to service excellence, innovation, and tailor-made solutions. Our dynamic culture has propelled us to become a market leader and a trusted name in commercial property services. By joining our team, you will have the opportunity to work with like-minded professionals who strive for excellence, embrace innovation, and deliver exceptional solutions to our esteemed clients. Embark on a rewarding career journey with Excellerate JHI, where your talent will be nurtured and your potential unleashed. Take the first step today by exploring our available positions and join us in shaping the future of real estate services.
About the role
We are looking for a proactive Lease Administrator to join our team where you will be instrumental in managing the lease agreement administration processes, including new deals, renewals and tenant administration. If you have a meticulous approach to property management and a dedication to maintaining operational excellence, we encourage you to apply.
What you will bring
Minimum Grade 12
At least 3 years relevant experience, including direct client interfacing and comprehensive administrative support.
Knowledge of the commercial leasing process and documentation
Proficiency in MS Office – Excel, Word, Outlook.
Proficiency in property management systems, example SAP, MDA, specifically contract creation.
Proficiency in financial aspects such as the financial implications of lease terms (e.g., security deposits, rent increases, service charges).
Strong telephone etiquette
Excellent administrative and organizational abilities.
Effective verbal and written communication skills for interacting with landlords, tenants, legal professionals, and other stakeholders involved in lease administration.
Ability to maintain accurate lease records, documentation of communications, and adherence to document retention policies as per legal requirements.
Working knowledge of the Financial Intelligence Centre Act (FIC Act)
What you will be doing
In this role you will play a pivotal role in managing lease administration processes. If you thrive in a detail-oriented environment, excel at communication and organization, and have a keen interest in real estate administration, this opportunity is perfect for you. The main responsibilities will include:
Managing New Lease Deals: You’ll oversee the creation and processing of new lease agreements, ensuring accuracy and compliance with legal standards.
Handling Lease Renewals: Initiate and manage the renewal process in advance of lease expirations, ensuring timely completion of all required paperwork.
Tenant Administration: Draft cover letters for lease agreements and maintain organized tenant files, ensuring all documents are properly filed and easily accessible.
Ensuring Data Integrity: Track and follow up on all essential documents and securities related to leases, ensuring completeness and compliance.
Tenant and Public Interaction: Serve as a point of contact for tenant inquiries and complaints, ensuring timely resolution or escalation as needed.
Internal Collaboration: Work closely with internal teams to address tenant queries efficiently and support seamless lease administration processes.
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