Website IIE MSA and IIE Varsity College
The Independent Institute of Education is South Africa’s largest registered and accredited private provider of higher education. The IIE is also internationally recognised by the British Accreditation Council. Varsity College, a brand of The IIE, leads in the provision of these exciting learnin… read moreg initiatives of The IIE. The IIE is registered with the Department of Higher Education and Training as a private higher education provider, has more than 57 qualifications accredited by the Higher Education Quality Committee and is a subsidiary of ADvTECH Ltd, a public company listed on the Johannesburg Stock Exchange. This scale and status assures our leading position in higher education. IIE MSA, formerly known as Monash South Africa, was founded in 2001 by Monash University. Following the acquisition of Monash South Africa by the ADvTECH Group in April 2019, the IIE MSA is now part of The Independent Institution of Education (The IIE), a leader in the higher education sphere. The IIE MSA is located on a 100-hectare campus in Ruimsig, Johannesburg, in the province of Gauteng. In addition to domestic (South African) students, the IIE MSA is home to diverse
Duties and Responsibilities:
Academic Department Administrative Support
Responsible for the day-to-day administrative support of the campus Academic department across all School/s and Programmes.
Compiles, manages and distributes academic reports as required by the campus Academic School/s.
Captures student notes in the academic system as and when required.
Collaborates with other members of the Academic team (and other departments where applicable) to prepare for, and meet the requirements of the campus PULSE and Groups Internal Audits.
Provides academic and administrative support during the campus registration period, including calling for student retention initiatives.
Supports the Head: Academic with the Student Evaluation of Teaching (SETS) requirements.
Attends the Academic department meetings and records minutes at these meetings when required.
Assists with student disciplinary hearings as and when required.
Meets project deadlines as determined by the National office and/or the Head: Academic
Independent Contractor (Lecturer) Administration Management
Responsible for the day-to-day administrative management of the campus Lecturing (Independent Contractor) team within the relevant School/s.
Supports the Programme Manager/s in managing the Lecturers and addresses or directs their queries timeously and accurately.
Monitors the lecturer’s administrative performance, for example: the timeous submission of timesheets and documentation aligned with audit requirements and company policy.
Captures information on the Direct Academic Student Engagement (DASE) tracker and ensures that this tracker is kept up-to-date and accurate at all times.
Manages lecturing loads by way of module allocations i.e. Direct Academic Student Engagement tracking (DASE/non-DASE) to ensure the permissible maximum hours are adhered to and are not exceeded.
Proactively monitors the Direct Academic Student Engagement (DASE) tracker and reports any Lecturers nearing the maximum permissible hourly allocation to the Head: Academic and relevant Programme Manager/s immediately to ensure that the hours are managed carefully thereafter and not exceeded.
Manages and notifies the relevant lecturers of any changes that may affect their designated programmes.
Collaborates with the relevant parties (Head: Academic, Programme Managers and the Junior HR Officer: Academic) to advertise campus Lecturer vacancies.
Provides first line screening support of Lecturer applications and sets up interviews for shortlisted candidates.
Attends mock lectures where required as part of the candidate screening process.
Applies for Academic (Classification of Educational Subject Matter: CESM) approval on the HR & Payroll System to determine what module/s each Independent Contractor is approved to lecture on, and ensures that approvals are awarded by the Central Academic Team (CAT) prior to giving the Junior HR Officer: Academic the details to draw up the relevant Independent Contractor Agreements and related Annexures.
Collaborates with the Junior HR Officer: Academic on the Lecturer appointment process to ensure that the process is streamlined and all audit and policy/process requirements are met prior to any Independent Contractor Agreements being issued or work being offered or carried out.
Provides the Junior HR Officer: Academic with the relevant lecturing schedules needed to complete the Independent Contractor Agreements and associated Annexures.
First level approver for the Lecturer timesheet approval process on the HR & Payroll system.
Collaborates with the campus Capacity Planning and Timetabling Centre to fulfil the timesheet approval function and checks timeously in the HR & Payroll system on a monthly basis in accordance with the payroll deadlines to ensure that all timesheets are approved and any queries are resolved before the timesheet cut off date.
Works with the Academic Department in driving lecturer evaluations.
Keeps in constant communication with the Capacity Planning and Timetabling Centre to inform them of module allocation and Lecturer details so that they can set up the relevant VCConnect email addresses and account details timeously.
Ensures that all new Lecturers are invited to attend the semester Induction and Orientation sessions as part of their onboarding process.
Campus Synergy and General
Assists the Academic department with the co-ordination of academic workshops when required.
Assists in identifying at risk students and lecturers and directs academic related queries to the relevant Academic team member timeously.
Liaises with the Capacity Planning and Timetabling Centre and manages the Programme Managers class visit schedule on a regular basis.
Addresses queries with the relevant National office Academic Support team members, and rolls-out directives or projects as and when required.
Collaborates with all departments on campus to facilitate optimal performance within the portfolio or scope of duties.
Complies with The Protection of Personal Information Act (POPIA) legislation relevant to the role.
Qualification Requirements:
Minimum of a National Diploma/Advanced Certificate (NQF Level 6). However, candidates in their final year of their studies (NQF Level 6) who are currently employed at the company will also be considered for the role.
Advanced Diploma or Degree (NQF Level 7) advantageous.
Experience Requirements:
Minimum of two years administrative experience, ideally within a tertiary academic environment.
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Apply via company website ( N / A ) or