Website BankservAfrica
BankservAfrica is the largest automated clearing house in Africa. We build and operate South Africas core interbank payments infrastructure. Payments AND transactions are our lifeblood and we understand the need for modernisation in the payments landscape. After all, we have been playing a centra… read morel role in processing billions of payments in South Africa since 1972. All four of South Africas high volume banks as well as a consortium of the lower volume banks are shareholders and customers of BankservAfrica. BankservAfrica is regulated by the Payments Association of South Africa (PASA) and South African Reserve Bank (SARB). 243 Booysens Road Selby, Johannesburg 2001 South Africa
Your key responsibilities include:
Administrative support
Coordinate the scheduling of Board, Committee and Forum meetings and related processes. Diarising of all committee meeting dates.
Ensuring venues for meetings are organised, including access to all equipment required, i.e: projectors/teleconference call facilities; IT, refreshments.
Ensure decisions at meetings are enacted, and deal with any follow-up activities
Liaise with Members and Directors relating to the coordination of meetings/appointments and referral of matters to other employees for response where appropriate
Drafting resolutions
Minute taking and action items after meetings
Manage queries related to statutory matters
Effectively liaise with clients, teams, colleagues and other contacts
Advice regarding the Companies Act and Good Corporate Governance (King IV Code on Corporate Governance)
Maintaining statutory registers (minute books, attendance registers, company statutory records)
Attend to the Department’s administrative related matters.
Ensure the procurement of signatures for approved minutes and the filing of signed minutes.
Member and Director Support
Organise travel and accommodation requirements for Members and Directors
Be responsible for the preparation of the annual Board, Committee, and Forum calendar
Directors’ Fees: Scheduling, invoicing, and creating Directors’ emoluments.
Corporate Governance
Liaising and coordinating share register activities.
Manage and file statutory documents
Open, log, and distribute incoming communications (i.e.Governance Mailbox) addressed to the Company Secretary and Governance and Committee Specialist.
Keep an issues log of all enquiries and ensure they are executed (i.e. Governance Mailbox)
Research information to answer queries as directed by the Company Secretary and Governance and Committee Specialist
Deal with any authorisation requests needing Board or Executive approval and/or signatures, including those for the committees
Assisting with the monitoring of compliance of management with standing delegations from the board and reporting any breaches.
Assist in ensuring effective information flows within the board and with and between board committees, and between non-executive directors and management.
Open log and distribute incoming communications addressed to the Company Secretary and Governance and Committee specialist
Keep an issues log of all enquiries and ensure they are answered
QUALIFICATIONS / KNOWLEDGE
Appropriate tertiary qualifications (Any qualification relating to Law, Project Management, and or Business Administration)
Appropriate Company Secretarial qualifications
Required computer literacy levels
CGISA student
Bachelor of Law/LLB advantageous
MS Microsoft Office Proficient (Word, PowerPoint, Excel)
EXPERIENCE
Between 5 and 7 years’ experience in governance and committees
Experience in the administration of statutory documents
Experience in submissions to CIPC and or other regulatory bodies
4 Years Plus Minute Taking (Compulsory)
Strong Calendar Management Experience mandatory
In-depth knowledge of the following:
Companies Act
King IV Code on Corporate Governance
CIPC E-services Candidate Requirements
Excellent Language skills – English writing
SKILLS
Be proactive
Strong communication skills
Excellent planning and organising skills
Quality and detail-oriented duties
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Apply via company website ( https://www.bankservafrica.com/ ) or