Southern Oil (Pty) Ltd
Responsibilities
To supervise and lead the dispatch team in the day to day operational activities to ensure that the following tasks are performed according to company standards and in time.
Procedures:
Ensure all procedures for the loading and offloading of trucks and the wash bay are up to date and applicable to the operational workings of the company
Ensure all staff old and new are trained on all the applicable dispatch and wash bay procedures and that regular refreshment training is provided
Ensure that all relevant training records are presented to the Quality Manager in due course
Equipment
Ensure that all loading and offloading equipment, fittings and pipes are regularly checked and serviced to ensure optimal performance and meets the food and safety standards of the company
Ensure all wash bay equipment is regularly checked and serviced to ensure optimal performance and meets the food and safety standards of the company
Loading of trucks:
Ensure vehicle availability according Sales Operations requirement
Ensure that all trucks are inspected and that all inspection sheets are completed before loading commences
Ensure that all filter inspection sheets are completed and submitted when loading oil trucks
Wash bay:
Ensure that all incoming SOILL trucks are washed and inspected as per food safety and QC standards
Ensure all truck fittings are washed and returned to the specific trucks for dispatch to the drivers
Ensure all cans and flow bins are washed and inspected as per food safety and QC standards
Ensure the wash bay is clean and waste free at all times
Report problems with the wash bay to the QC Manager and Maintenance Manager
Personnel Management :
Administrate the shift system and manage leave of subordinates to ensure fluent functioning of dispatch at all times
Authorise overtime for all subordinates
Lead, motivate and inspire the dispatch team in order to ensure that discipline, top performance and productivity of the team is achieved continuously.
Investigate non-conformances with regards to the loading and off-loading of trucks and loads and suggest solutions to be implemented.
Inventory control:
Will be responsible for all the cleaning stock in the wash bay
Will report all deviations to Agriculture Resource Manager daily
Housekeeping:
To take ownership of the premises’ housekeeping and cleaning according to food safety standards, routine inspections and reporting of non- conformances in this regard to the food safety team.
Will ensure all site cleaning and waste removal activities are performed according waste management program.
Ensure all cleaning programs are implemented.
Ensure all housekeeping inspections are up to date.
Arrange for effective waste removal.
Health and Safety
Participate in safety forums created by Soill for example safety meetings and safety talks
Follow-up on any activities assigned through safety meetings / committees / representatives / management
Report all safety incidents to the relevant people
Attend safety education and refresher programmes
Comply with safety policies and procedures at Soill
Distribute safety information as and when required
Wear protective clothing (where applicable) at all times
Requirements
Qualification and Experience
Grade 12
Degree/Diploma in Transport Management/Supply Chain would be an advantage
Computer literacy i.e., MS Word, MS Excel and experience in computerised accounting packages e.g. SAP system.
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