Website Construction Industry Development Board
Established by Act 38 of 2000, cidb helps to transform the construction industry through inclusivity, high ethical standards, and amplifies contributions made by industry participants towards South Africa’s economy and society. All government institutions must register their projects in the Regist… read moreer of Projects (RoPs). Contractors must apply for grading through the cidb to become listed in the Register of Contractors (RoCs) and subsequently advance their business opportunities. All firms providing consultancy to clients and contracts in the building environment must comply with the cidb.
Administrative Support to the Chief Operations Officer
Coordinate and organise the Chief Operation Officer’s diary daily.
Manage executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications to enable the COO to operate optimally/efficiently.
Collate meeting documentation when required and provide to Chief Operation Officer’s Officer. prior to scheduled meeting.
Interact with all customers and stakeholders concerned.
Professionally and effectively screen incoming telephone calls.
Handling correspondence (emails, phone calls, letters)
Receives correspondence and attach appropriate file to correspondence and submits to COO to ensure timely action on such correspondence.
Receive and track incoming documentation for signature.
Compile the Chief Operations s Officer’s claim forms to be approved and processed by Finance.
Organizing meetings, including booking venues and preparing agendas
Maintaining filing systems (physical and digital)
Consolidate and format submissions of the Department for COO’s approval.
Draft and distribute minutes of COO’s meetings.
Consolidate reports by collecting and analysing information to ensure that relevant information is available and accurate for committees
Ensure that all supplies to COO’s office are replenished as required.
Office Administration
Provide administrative and support for the office of the Chief Operations Officer and maintain records and statistics.
Receive visitors and guests and direct them to the relevant staff.
Assist with logistical arrangements, including accommodation, catering, venues and travel for the Functional Operations Office
General Clerical duties
Develop and maintain a general filing and retrieval system for the Office of the Chief Operations Officer
Keep stationery supplies and order stationery for the Chief Operations Officer when required.
Type documents and letters for the Chief Operations Officer.
Distribute letters and documents for the office of the Chief Operation Officer.
Photocopy, collate and distribute documents when required.
Process requisitions for payments, accommodation, travel, etc.
Job Requirements
EDUCATION and/or EXPERIENCE
A relevant National Diploma in Office Administration/ Secretarial/ Executive Assistant or equivalent (NQF Level 6)
A minimum of 2 (two) years of relevant administrative experience. Basic Project management qualification will be an added advantage.
Apply via company website ( N / A ) or
cidbjobs.mcidirecthire.com