Website Lovisa
Our Brand Lovisa was created out of a need for on-trend fashion jewellery at ready-to-wear prices. Our trend spotting departments worldwide take inspiration from couture runways and current street style to deliver new, must-have styles to our customers. We are a fashion-forward jewellery brand tha… read moret caters to everyone, with 150 new styles being delivered to stores each week. We give exceptional customer service and apply our core belief, It’s about you, always to everything we do.
The People Operations Administrator will be responsible for:
Maintain Master Data Sheet for new starters and terminations captured on UKG.
Responsible for actioning contract changes within UKG (contract changes, transfers, exits).
Ensure all increases/promotions for each country are actioned in UKG on time in all relevant systems
Ensure that the HR systems (UKG/LOLA/Futura/Fresh Service Desk) is maintained and compliant with current statutory requirements and according to SLA’s.
Adhere to the set payroll deadlines for payroll input.
Ensure all emails and Fresh Service Desk queries related to UKG/LOLA/Futura are responded to within a timely manner (48 hours).
Provide support to the Retail team regarding any payroll queries related to UKG.
Carry out any other duties assigned by the People Operations Manager or HR Director.
Special Areas of Note
To maintain confidentiality in all payroll related matters.
To ensure that payroll records are correctly secured at all times, ensuring that only authorized personnel can access.
Administration
Ensure punctuality and accuracy in completion of tasks.
To support Payroll Supervisor with reporting information, when required.
Ensure adherence to company policies and procedures at all times, and continually keep abreast of changes to these as they occur.
Flag any configuration issues related to the country specific pcd within UKG.
Contribution to the Group
Contribute actively to the business strategic direction
Contributes positively and energetically to group meetings and company events
Provides an example for others to follow
Participate in projects to improve the operation of the division/company
Has a positive can-do attitude at all times, whilst listening, challenging and directing
Coachable in all aspects, flexible and proactive in style
To be successful in this role you will have
A minimum of 1-3 years of HR administration and/or Payroll administration experience
Retail payrolls and/or T&A experience desirable
Excellent Customer Service Skills
Up to date knowledge of relevant legislation and statutory requirements
Excel – Intermediate to Advanced level
Good mathematical skills
Windows and other Microsoft office Products
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