DigiOutsource
What you’ll be doing
As part of your role, your responsibilities will include:
Payroll Processing
Prepare and process payroll for all employees in Payspace and Workday, this includes salaries, hourly wages, overtime, bonuses, and any other remuneration.
Ensure payroll is processed accurately and on time in accordance with company schedules.
Calculate and apply deductions for taxes, benefits, garnishments, etc.
Payroll Reconciliations
Prepare and post salary journals and leave provisions.
Perform monthly General Ledger and salary control account reconciliations in preparation for year end audits.
Prepare annual and bi-annual statutory payroll reconciliations.
Reporting
Ensure timely and accurate completion of the following reports: Overtime reports, Employee Benefits Reports, Month-end Costing Reports, Payroll Register,Company Variance Report,Net Pay Listing, Payroll Reconciliation, Headcount Report.
Tax Compliance
Ensure compliance with applicable labor laws for all calculation and payroll taxes. Prepare and submit periodic tax filings, such as quarterly and annual returns.
Benefits Administration
Administer employee benefits such as health insurance, retirement plans, and other deductions.
Ensure correct deduction of employee contributions to benefits programs.
Employee Inquiries
Respond to employee inquiries regarding payroll discrepancies, deductions, and other payroll related issues.
Provide excellent customer service and support to employees by resolving payroll concerns in a timely manner.
Audit
Assist in audits by providing the necessary documentation and responding to audit inquiries.
Handle sensitive payroll data with discretion and confidentiality, following all data protection regulations.
Liaison with HR and Finance Teams
Collaborate with HR on employee-related payroll matters such as new hires, terminations, salary adjustments, and benefits.
Work closely with the finance department to ensure payroll costs are accurately allocated.
This job description is not intended to be an exhaustive list of responsibilities.
The job holder may be required to complete any other reasonable duties in order to achieve business objectives.
Essential skills you’ll bring to the table
The necessary skills that we require for this role include:
Strong knowledge of payroll systems, processes and experience on PaySpace
Strong verbal and written communication skills, with the ability to convey complex ideas clearly and effectively
Experience working collaboratively in cross-functional teams, with a focus on achieving shared goals
Expertise in managing multiple projects simultaneously, with a track record of delivering on time and within scope
Exceptional attention to detail, ensuring high standards of quality in all outputs
Ability to adapt quickly to changing environments and priorities, maintaining effectiveness in dynamic situations
Knowledge of relevant labour legislation affecting HR administration
Payroll qualification and/or a diploma in accounting, business administration, or a related field
Knowledge of remuneration practices, compliance, and optimal salary structuring
Minimum 2 years’ experience in a similar role
Proficient in Advanced Microsoft Excel
Ability to handle confidential information with professionalism and discretion
Desirable skills you’ve got up your sleeve
It would be great if you also have some of the following skills:
Experience in Microsoft Dynamics NAV/Business Central
Experience in processing Payroll in foreign currencies
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