Website Adcorp Holdings Limited
Adcorp is the workplace solutions provider that seeks new ways to shape markets, economies and our shared future, by offering a wide range of diverse talent management solutions across a vast spectrum of industry sectors, job types, and geographic regions. Adcorp Head Office @ Nicolway Bryanston Cnr William Nicol and Wedgewood link, Bryanston, Johannesburg, Gauteng 2021, ZA
Job Description:
Responsible for managing the operations deliver team as well as ensuring contract profitability across clients cluster in a location whilst continue seeking quality and service improvement interventions and fully accountable for client service delivery in line with client Service Level Agreements and Pricing Schedules.
Minimum Requirements:
Experience:
2 years management experience
Advanced IR experience
TES experience
Qualifications:
National Diploma/Degree in HR/Labour Relations or Business Management NQF6/7
Additional Requirements:
Valid Drivers license and Own Car
High levels of flexibility will be required concerning working hours in lieu of the nature of the business. The position entails being contactable 24/7.
Roles and Responsibilities:
Ensure shifts are fully staffed as per client contract requirements
Ensure that protective equipment and related documentation is issued
Report Injuries on duty
Brief all assignees with regards to client operating policies, procedures, health & safety and labour relations issues prior to placing an individual on assignment at client site
Ensure that all incidents involving disciplinary issues are fully investigated, recorded and acted upon in a legally defensible manner up to Written Warning and escalated to Client Success Manager as per SOP
Monitor and ensure employees are using the biometric or relevant timekeeping system correctly
Monitor and manage assignees performance in accordance with their job descriptions and job requirements
Monitor attendance and timekeeping of assignees
Monitor and manage assignees performance in accordance with their job descriptions and job requirements
Communicate and provide feedback timeously to client regularly regarding queries
Prevent losses, wastage or misuse of time, materials or equipment
Address poor performance
Manage teams and disciplinary issues.
Support the Growth Team with all growth activities:
Attend Site visits, assisting with needs analysis, costings and industry information
Provide input into start-up plans and ensure execution and monitoring of transitional plan
Provide input into KAM and Tender teams to ensure retention of existing clients.
Actively look and report on sales opportunity leads and provide reports to BRM’s weekly, not limited to BLU
Ensure all client growth opportunities are fulfilled and maximised
Develop awareness of client future business needs, identify potential opportunities and communicate to Business Relationship Manager / KAM / Growth
Accountable for effective and efficient Payroll Delivery:
Ensure that Service Delivery teams adhere to payroll procedures and deadlines
Responsible for ensuring first time accuracy of payroll with no necessity for credit notes and adjustments by utilising the monthly payroll error reports
Attend to escalated payroll queries
Ensure integrity of data on the payroll system
Responsible for consistent client reporting
Collaborate and co-design with clients to develop and agree on reporting requirements and monthly dashboard presentation
Ensure delivery of agreed client reports by Service Delivery team when required and monitor quality thereof
Reporting to Business Relationship Manager on full spectrum of responsibilities including contract specific figures or as per requirements
Responsible for reporting on daily fill rate to the Business Relationship Manager
Full responsibility of all Employee Relations (ER) activities on clients sites:
Fully versed with the clients code of conduct
Responsible for ensuring the correct charges are issued
Collaborate with Employee Relations where necessary
Collaborate with the client to ensure alignment in processes and outcomes
Chair disciplinary enquiries
Preparation for CCMA cases and present the full pack to the Employee Relations team
Ensure presence at the CCMA as a star witness and ensure total client confidence in their IR abilities and presentation skills
Monitor and report on Site LR activities on a monthly basis
Escalate potential labour risks to Business Relationship Manager / Employee Relations Manager
Keep up to date with all labour legislation, council agreements, wage determinations and latest trends in the industry
Ensure harmonious labour relations on client sites by liaising with relevant union officials and shop stewards as required
Ensure team compliance with Employee Relations recording keeping and standard operating procedures and ensure all LR actions, processes and supporting documentation is uploaded onto the operating system.
Establish and maintain relationships with key client management contacts
Attend client meetings and conduct regular client visits
Develop awareness of client future business needs, identify potential opportunities and communicate
Monitor client feedback via CSI reports and take appropriate remedial action where required Develop understanding of the nature of the client’s business and their requirements as well competitor analysis
Ensure regular site visits and conduct formal minute client engagements including a monthly dashboard presentation meeting
Responsible for record keeping relating to client relationship management activities including, client contact details, engagement model, minutes of meetings, meeting schedules and IP related documentation and that this is accessible at all times
Resolve escalated queries with client or further escalate to Business Relationship Manager if necessary
Ensure site Induction of all new direct reports
Coach and mentor direct reports
Manage direct teams and disciplinary issues
Establishing a positive work environment that results in a committed, motivated, productive operations team and optimal retention of people
Ensure team adherence to all HR policies, processes and SOPs
Ensure the required team performance management, talent development, and succession plan processes are in place, and supported by individual development plans for each employee
Ensure team members are appropriately trained and developed to fulfil their roles and drive learning culture in team and region
Ensure that team is staffed with high calibre staff to drive the day to day operations and service delivery on client Contracts / Sites
Ensure the required assignee documentation management processes and systems are adhered to by the team and ensure compliance with internal, Adcorp Sustainability and DoL audits
Ensure compliance with relevant legislation, client SLAs, company policies/SOPs and corporate governance requirements
Ensure effective management of health and safety and IOD processes to ensure compliance with legislation, Company guidelines and client requirements
Invoicing and Debtors
Ensure that the agreed client order to cash process is accurately set up and effectively managed
Responsible for ensuring on-time and accurate invoice delivery to clients
Continuously liaise with Accounts Receivable team, client and service delivery teams to ensure that invoices are paid timeously and within payment terms and escalated queries are resolved
Review of age analysis monthly and in accordance with SLA and flag any issues
Attend meetings when required to resolve problem accounts.
Compile client costings and negotiate increases annually
Provide forecasts for Business Relationship Manager when required
Contract Profitability – ensure that the CP% analysis template is completed accurately monthly and that client profitability is maintained at acceptable ratio’s
Analyse weekly stats per responsible client and highlight inconsistencies or irregularities and investigate reasons for these
Sick leave and Family Responsibility leave
Sundry billings
Monitor and Manage Site Costs in accordance with client pricing schedule:
PPE, transport medical and training costs per assignee per site and conduct random audits.
End Date: August 2, 2025
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