Website SAOTA
South African-based firm SAOTA is a studio of architectural designers and technicians including in-house CGI and marketing teams, as well as a strong support staff. It is driven by the dynamic combination of Stefan Antoni, Philip Olmesdahl, Greg Truen, Phillippe Fouché & Mark Bullivant who sh… read moreare a potent vision easily distinguished in their design. This, paired with both an innovative and dedicated approach to the execution of projects, has seen SAOTA become an internationally sought-after brand. Capitalising on a unique understanding of an ever-evolving industry, SAOTA continues to build on past experiences and is well positioned to offer expert services to the corporate, institutional, commercial and residential marketplace. With strong roots in South Africa, now 85 % of SAOTA’s clientele is international with cities like Moscow, Sydney, Miami, Dubai and Lagos becoming an increasing source of both interest and business. Specialties Architecture, Design, Decor, and Furniture 109 Hatfield Street Gardens Cape Town 8001 South Africa
About the Role
You will provide key administrative support to Team Leaders, manage diaries and travel logistics, coordinate internal and external meetings, and ensure team-wide processes run smoothly. You’ll also contribute to maintaining SAOTA’s systems, procedures, and professional standards.
While your primary focus will be supporting specific Team Leaders, you will also assist other teams and departments as needed.
Key Responsibilities
Diary Management: Schedule and manage meetings, conferences, teleconferences, and travel arrangements for Team Leaders.
Meeting Preparation: Follow up on prep work, ensure documentation is ready, and take accurate minutes.
Administrative Support: Maintain email inboxes, databases, and generic responses; assist with team timesheets, overtime tracking, and approval processes.
Office & Travel Coordination: Arrange travel and Forex; order stationery; prep for client visits and meetings (e.g. lunch, boardroom setup).
Project Support: Book 3D renders, track deadlines and deliverables, and assist with team programme management.
Compliance & Systems Oversight: Ensure adherence to SAOTA standards and policies, and support the maintenance of SACAP records and CPD tracking.
Occasional Personal Assistance: Provide ad hoc personal support to Team Leaders when required.
Essential Criteria
Minimum 3+ years’ experience in a similar administrative or team support role.
Own vehicle for weekly errands (advantageous).
Advanced Microsoft Office proficiency (especially Outlook, Word, Excel).
Excellent communication skills, both written and verbal.
Fast and accurate typing and minute-taking skills.
Strong attention to detail, excellent organisation, and time management.
Proven ability to multitask under pressure and maintain discretion and confidentiality.
Friendly, professional, and confident when dealing with team members, clients, and external contacts.
Comfortable working independently, using initiative, and contributing to a team environment.
Uncapped 20Mbps (up/down) minimum Internet Connectivity line.
Apply via company website ( http://www.saota.com ) or
saota.breezy.hr