Website The South African Weather Service (SAWS)
The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry of Environmental Affairs and is governed by a Board. The organisation became a public entity on 15 July 2001 in terms of the South African Weather Service Act (No. 8 of 2001), as amended in 2013. It is an aut… read morehoritative voice for weather and climate forecasting in South Africa and as a member of the World Meteorological Organization (WMO) it complies with international meteorological standards. As an Aviation Meteorological Authority, SAWS is designated by the State to provide weather services to the aviation industry, marine and a range of other identified clients and to fulfil a range of international obligations of the government. It provides two distinct services, namely public good services that are funded by government, and paid-for commercial services. The South African Weather Service's countrywide observational network consists of: 231 Automatic Weather Stations (AWS) 12 Climate Stations (1 x 1st order, 3 x 2nd order & 21 x 3rd order stations) 1180 Rainfall Stations 153 Automatic Rainfall Stations 23 Sea Surface Temperature Stations 12 Voluntary Observing Ships 47 Weather buoys in the South Atlantic and South Indian Ocean 14 Meteorological Radar Systems 1 Global Atmosphere Watch Station at Cape Point 2 Dobson Ozone Spectrophotometre Stations in Irene and Springbok. (A third to operate at Cape Point) 1 Baseline Surface Radiation Network Station in De Aar A national UVB Biometer network in Cape Town, Cape Point, Port Elizabeth, De Aar, King Shaka Airport and Pretoria 24 Lightning Detection Sensors (excluding 1 in Swaziland) 6 Air Quality Measuring and Monitoring Stations (DEA infrastructure being maintained by SAWS) 11 Upper-air Sounding Stations with Irene also conducting ozone soundings 442 Rigel Avenue South, Erasmusrand, 0181 Private Bag X097 Pretoria 0001
Key Performance Areas:
Administrative Support to the CEO
Manages the Executive’s diary and schedules meetings in line with the CEO’S availability.
Manage the office in the absence of the Executive
Deal with stakeholder queries and complaints and where applicable, re-assign them to the relevant division
Provide proper and timeous customer and stakeholder feedback.
Coordinate performance management for CEOs direct reports.
Coordinate the CEOs Performance Assessment by compiling POE in consultation with internal stakeholders.
Meeting Coordination and Hosting Secretarial support to Executive and Management Committees
Schedule monthly, quarterly and ad-hoc Executive and Management committee meetings
Drafts meeting agendas and ensures the timeous distribution of meeting packs
Preparing reports, minutes, presentations, Board packs and correspondence accurately and swiftly
Accurate minute-taking and timeous distribution of the minutes and matters arising from meetings
Keeps record of resolutions and follows up on action items from meetings to ensure completion within stipulated deadlines
Organising the requisite refreshments/catering for meetings, where necessary.
Office Support
Managing the CEO’s inbox, screening all correspondence and actioning them where appropriate and where relevant. Ensures that the CEO actions the items that need his attention timeously and providing reminders
Co-ordinate all correspondence to be submitted to and from the office of the CEO.
Answering and screening telephone calls and where applicable, forwarding these to the relevant employees for actioning
Accurate record keeping and filing of all documents
Ensuring that classified and confidential documents are kept safely
Typing and quality control of official correspondence, including letters, memorandums, power point presentations and general correspondence for internal and external purposes
Coordinates logistical arrangements for the Executive in line with procurement processes
Develops a database of contacts and updates same regularly to ensure current information
Management of payments from the office including creation of requisitions and budgeting
Professional reception of the executive’s visitors and all ancillary arrangements.
Ad hoc duties and assignments as required by the Chief Executive Officer.
Travel Arrangements
Manage the CEO’s (or any other team members) international and domestic travelling arrangements, including – passport application, flights, accommodation, car hire/shuttle services, itinerary and where applicable visa applications, and so forth.
Assist with the processing and submission of travel claims upon the Executive’s return.
Administer subsistence and travelling claims for the CEO.
Stakeholder Management
Act as the point of contact among executives, employees, clients, and other external partners
Coordinate the function’s compliance and annual submissions e.g., Declarations of Interest, requests from auditors, performance agreements and assessments, APP reports, and so forth.
Minimum Requirements and Attributes:
A relevant Administration or Secretarial qualification.
At least 5 years of relevant experience in an executive support role.
Understanding of corporate governance
Knowledge and experience related to Board submissions
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Apply via company website ( N / A ) or
recruitment.weathersa.co.za