Website South African Airways (SAA)
South African Airways (SAA) began operations on 1 February 1934. SAA, is a leading carrier in Africa, serving regional destinations between Johannesburg and six African destinations – Accra, Kinshasa, Harare, Lusaka, Lagos, Mauritius and 2 domestic routes from Johannesburg to Cape Town and Durban… read more. SAA is a member of the largest international airline network, Star Alliance. SAAs core business is the provision of passenger airline and cargo transport services together with related services, which are provided through SAA and its wholly owned subsidiaries: SAA Technical (SAAT), a world class maintenance facility and Air Chefs, the catering entity of SAA. SAAT has particularly been successful in the delivery of high-quality maintenance services such as major airframe checks; engine overhaul; mechanical components; avionics and line maintenance. From its first flight in 1934, SAA have welcomed the world to South Africa by showing off the warm generous heart of the country. The airline has more than 88 years of excellence and innovation to draw on.
Job Purpose
The role is responsible to support management in ensuring that the day-to-day functions run smoothly as well as performing administrative and clerical work in the Commercial department. The incumbent is expected to work independently in anticipation of the executive’s role requirements to achieve the relevant divisional objectives.
Furthermore, the role will be expected to contribute to the optimization of the executive’s office by recommending and implementing improvements in processes, procedures and systems.
Principal Accountabilities
Manage the administration of the Commercial division
Ensure the effective management of financial information including assisting with preparation of budgets and financial reports, creating purchase orders and maintaining financial files and records)
Handle the financial administration (processing of invoices, capturing of journal entries, preparing accruals, and getting relevant approvals)
Effectively manage the implementation of governance procedures within the executive’s division against set standards
Assist department with preparation of documents, e.g. presentations, motivations, submissions, formatting documents, sourcing information, etc.
Provide meeting support (i.e. boardrooms, refreshments, access and parking, travel arrangements, minute taking)
Take full responsibility for the executive’s diary including screening and setting up of appointments, arranging access and parking for visitors, booking venues, making flight arrangements and providing for refreshments as necessary
Efficiently resolve enquiries/ complaints within parameters directed to the office drawing from specialized knowledge and escalate where necessary
Filing and recordkeeping for the Commercial department
Manage communications (inbound and outbound calls and emails)
Arrange duty and vocational travel inclusive of flight tickets, accommodation, car, visa’s and any other travel documents as requested
Coordinate projects within executive’s area to ensure that project are delivered on time, in scope with quality deliverables
Reconcile all project deliverables in relation to governance processes, financial implications etc
Maintain records of leave for management team and manage time cards, performance documentation etc for executive’s direct reports as well as division (where required)
Support Commercial projects by managing timelines, resources and deliverables
Arrange IT items and office space for new hires in the department
Qualifications & Experience
Grade 12 (Matric) or equivalent at NQF level 4
Diploma in Secretarial/Business Management qualification at NQF level 6 is essential
Relevant Bachelor’s degree an advantage
5 years’ experience in a senior secretarial/administrative capacity
Experience within an airline will be an advantage
Knowledge and Skills
Advanced proficiency in Microsoft Office suite (PowerPoint, Word, Excel)
SAP
Office administration
Diary management
Knowledge management
Project management
Clerical practices and procedures
Business and management principles
Legislative frameworks, including the PFMA
Collate and synthesise data to enable business decisions
Report writing
Commercial acumen
Financial acumen
Organising and prioritising skills
Networking skills
Business writing skills
Problem solving skills
Researching skills
Business communication skills (verbal and written)
Interpersonal skills
Time management skills
Correspondence handling
Numeric and financial capacity
Attention to detail
Ability to handle confidential information with discretion
Attributes
Effective communication
Stakeholder relationships
Customer centric
Drives results
Flexibility and adaptability
Ethics and integrity
Organisational awareness
Information processing
Team player
Proactive
Self-motivated
Deadline:8th August,2025
Apply via company website ( https://www.flysaa.com/ ) or
flysaa.erecruit.co