Website Excellerate JHI
At Excellerate JHI, we offer comprehensive guidance and support to property owners and occupiers, covering every aspect of their property strategies. From development to buying, selling, leasing, valuing, and asset management, our dedicated professionals are there to provide expert advice every step… read more of the way. With a collective experience of over 100 years in the local and global property services market, Excellerate JHI guarantees that our clients achieve meaningful outcomes through our wide range of services. Our property professionals, optimize client assets by blending their in-depth knowledge of local markets with specialised expertise, premier tools, and abundant resources. What sets Excellerate JHI apart is our commitment to service excellence, innovation, and tailor-made solutions. Our dynamic culture has propelled us to become a market leader and a trusted name in commercial property services. By joining our team, you will have the opportunity to work with like-minded professionals who strive for excellence, embrace innovation, and deliver exceptional solutions to our esteemed clients. Embark on a rewarding career journey with Excellerate JHI, where your talent will be nurtured and your potential unleashed. Take the first step today by exploring our available positions and join us in shaping the future of real estate services.
About the role
As the Legal Assistant for a designated Portfolio, you will be responsible for coordinating all legal matters pertaining to property management. Your role will involve providing comprehensive legal advisory services both internally and to the designated Landlord, ensuring compliance with relevant laws and regulations.
What you will bring
Inherent requirements for the position (non-negotiable)
Minimum qualification grade 12
A diploma or degree in Legal studies is preferred.
3-5 years of experience in property management.
Good understanding of South African property management practices
Strong insight into debt collection processes and tenant communication
Experience in project management within the real estate sector
Additional demonstrable requirements:
Proficiency in MS Office, particularly Excel, Word, and Outlook, to efficiently manage documentation and reporting.
Advanced Excel skills which include pivot tables, VLOOKUP
Excellent time management and administrative abilities, with a strong focus on accuracy and productivity in all tasks.
Ability to foster and maintain strong professional relationships, contributing to effective teamwork and collaboration.
Demonstrated strengths in communication, analytical thinking, and problem-solving, with the capacity to thrive under pressure.
A commitment to delivering high-quality service, ensuring customer satisfaction and alignment with business objectives.
What you will be doing
In-house Soft Debt Collection
Coordinate tenant communication for outstanding payments.
Manage payment plan negotiations.
Track and follow up on payment commitments.
Prepare detailed handover documentation for external attorney referrals.
Maintain comprehensive tenant payment histories and communication logs.
Handover Instructions to External Panel of Attorneys:
Ensure in-house attorney has all the necessary documentation for disclosure at court to prove any relevant case.
Ensure in-house has all relevant information on each transaction on the recon and has the necessary proof for each entry.
Discussions with attorneys and Landlord in respect of suggested way forward.
Coordination and administrative support for settlements by ensuring:
All legal elements have been checked and are correct before any setttlement proposal is accepted
The full debt and legal fees have been taken into consideration.
The offer tabled would be acceptable to the landlord.
All disputes are resolved and corrected and the relevant systems are updated.
Minutes are taken and filed accordinlgy
Counter proposals are communicated between landlord and tenant.
Acknowledgment of Debts is signed by both parties and filed.
Legal Meetings and Management:
Schedule and conduct monthly meetings with attorneys to discuss strategy and updates on legal matters.
Closing Legal Matters:
Ensure all accounts and legal fees are settled before closing matters.
Update systems and inform relevant stakeholders upon closure.
Reporting and Compliance:
Prepare detailed reports in line with landlord policies, including bad debt provisions and legal costs.
Ensure compliance with write-off policies and timely audits.
Business Rescue and Liquidation Support:
Prepare and submit claims, attend creditor meetings, and provide legal advice on risks and claims.
Apply via company website ( N / A ) or
excelleratejhicom.simplify.hr