Website Land Bank Careers
At Land Bank, our sole objective is to serve South African commercial and emerging agriculture by bringing specially designed financial services within the reach of farmers across the nation. These services enable farmers to finance land, equipment, improve assets and obtain production credit. To… read moreday, the Bank is a true South African development finance institution that strives to serve all farmers equally. As a responsible lender and to ensure longevity as an institution, Land Bank is committed to sound environmental practices both internally and with our clients. With every loan dispensed and every farming enterprise initiated, we have to make sure that we are not only looking after our clients, but ensuring that their agricultural practices do not harm the environment but add value and are sustainable in the long term.? Land and Agricultural Development Bank of South Africa, P.O.BOX 375, Tshwane, 0001​​​​​​​​​​​​
MAIN PURPOSE OF THE JOB
Provide secretarial and administrative support to the Chief Technology and Operations Officer (CTOO) and assist with scheduling, planning and co-ordinating all Divisional activities
Key Performance Areas
Secretarial support
Organise CTOO’s, schedule appointments and ensures there are no conflicting appointments in the diary
Telephone response – attendants to telephone calls for the CTOO’s office. Takes appropriate actions to attend to the calls, takes messages and/or re-route calls.
Co-ordinate and arrange CTOO business travel trips and ensures itinerary is made available to CTOO prior to trips, redirect correspondence, prioritizing issues and discuss with the CTOO
Maintain files, records and documents in the CTOO office
Primary contact in the CTOO’s office.
Provides secretarial support in meetings chaired by the CTOO
Scheduling, planning and co-ordinating Divisional activities
Plan and schedule meetings for the CTOO
Draft and distribute the agenda after approval by the CTOO
Distribute the minutes and task list after the meeting and follows up on task list and follows through with the respective members of the meeting
Develop and manage relationships with other Divisions
Liaise with other Divisions, collects information from Division’s Management team and collates reports required ensuring accuracy of the reports and that reports are submitted on due dates
Distribute correspondence in and out from the office of the CTOO
Track Divisions expenses and report variances to the CTOO
Support the Divisions Manco in co-coordinating their expenses as and when required
Co-ordinate meetings
Co-ordinate internal and external meeting requests:
Prepare agenda in consultation with CTOO
Distribute the agenda and documents for the meeting
Source appropriate venues and manage bookings
Make all equipment for meetings available
Take minutes of the meeting, draft minutes for the CTOO to edit and distribute the minutes after the minutes are approved
Receive visitors for the CTOO
Arrange visitors parking prior to arrival
Meet and greet visitors and offer refreshments
Ensure visitors have registered at reception on arrival
Distribute all necessary documentation to the visitor prior to the meeting
Co-ordinate all internal attendees for the meeting.
Administration of correspondence, documentation and stationery
Register on receipt of hard copy documents and distribute accordingly
Type documents for authorisation i.e. memos, letters, submissions, travel requests, requests for payments and petty cash
Take stock of and order stationery to maintain an adequate supply of stationery items for the Division
Archive the documentation in accordance with policies and procedures
Provide documentation to requestors in accordance with the document management policy and procedure when requested
Facilitate events
Receive a request for the arrangement of a conference or strategic session; or
A conference or strategic session is arranged in accordance with the annual schedule
Filter requests for engagements and determine relevance for referral to the CTOO
Manage RSVPS or correspondence declining invitations
Analyse the objectives of the event to determine the best approach to be utilised; or
Facilitate the securing of appropriate resources in conjunction with travel and events to support the event.
Budget Monitoring
Monitors expenditure against budget
Support the Division in co-coordinating expenses
Keep a register of payments made in P&C Division
Process invoice payments on the SAP systems
Preferred Minimum Education and Experience
Post matric qualification / Diploma in Office administration or Secretarial
3 – 5 years’ experience as a Personal Assistant at Executive/Chief level
+- 3 years’ experience as Personal Assistant
Critical Competencies
Policies and Procedures
Executive/Chief Office Management
Microsoft Office
Records & document management
Additional Requirements
Knowledge of PFMA
Knowledge of Land Bank Act
Project Coordination
Apply via company website ( https://landbank.co.za/Pages/Home.aspx ) or
landbank.erecruit.co