Website ADvTECH
ADvTECH leads the private sector in the fields of education and resourcing, contributing meaningfully towards the sustainable development of human capacity in South Africa through the provision of education, training, skills development and career placement services. Our purpose is to ignite a life-… read morelong passion for continuous learning and personal career development, and we are committed to creating a self-sustaining set of institutions offering the highest quality, leadership and innovation in the fields of education and resourcing. The Group’s track record shows clearly our adherence to high ethical standards and our in-depth understanding of the interests of our various stakeholders Inanda Greens 54 Wierda Road West, Wierda Valley Sandton, Gauteng 2196 South Africa
Duties and Responsibilities:
Admissions Operations
Analyze admission trends and prepare reports for senior leadership on enrollment data, conversion rates, and forecasting.
Provide leadership to the admission coordinator team by training, performance monitoring, and fostering a collaborative, high-performing work environment.
Ensure the admissions office is adequately staffed
Ensure adequate quality assurance and enhancement processes are in place to ensure ethical and accurate
Ensure adequate controls are in place and holds activated and tracked where required.
Manage complex admission queries and scenarios, offering guidance to admissions staff.
Ensure all conditional admissions are adequately tracked and
Ensures student admissions records are accurate
Ensures outstanding documentation and information are sourced and uploaded within each academic year.
Ensure SLA adherence to admission related queries logged via the Assist platform
Maintain knowledge of current admissions practices, higher education trends, and regulatory requirements.
Manage international student admission criteria and track admissions and registration conditions.
Ensures post-registration audits for data verification is conducted.
Student Recruitment & Retention
Responsible for creating and managing an admission process that works effectively for students and staff from enquiry, admission approval to registration.
Oversee the admission review process to ensure timely and holistic evaluation of prospective student admission requirements.
Oversee the application review process to ensure timely and holistic evaluation of articulating returning students.
Utilize student information systems to manage the application pipeline and communicate with prospective and articulating returning students.
Ensure efficient day-to-day operations of the admissions office, including timely application processing, accurate data management, and high-quality applicant communication.
Provide training to all campus staff on all admission related processes and procedures
Facilitate a strong working relationship between student recruitment marketing and academic staff to ensure admissions criteria for new students are properly set and adhered to.
Communicates internal articulation pathways to campus staff
Communicate updates on qualification admissions requirements to campus staff.
Works with campus, Faculties and the Office of the Registrar to ensure internal and external academic credit applications reflect correctly against student records.
Tracks institution admissions funnel and provides support interventions to mitigate bottlenecks
Working closely with campus operations to ensure management of admissions for returning students is properly managed.
Track and monitor adherence to pre-requisite and co-requisite module registration requirements.
Admissions Policy and Procedure oversight and reporting
Participate in admissions terms and conditions reviews with the academic faculties and ensure all admissions material are timeously and accurately prepared for applications and enrollments.
Responsible for the management of the institutional admissions policy.
Update admissions and related policies and procedures in line with regulatory requirements, best practices and the institutional strategic intent.
Prepare and report on admissions and policy items at the relevant Governance
Update leadership report on admissions as as required.
Check and sign off admissions’ regulatory reports, e.g. DHA, SACE, DHET, etc.
System maintenance improvement and Change Requests
Manage all admissions letters and communiqué.
Prepare and submit change requests as required to optimize the admissions processes. Test as required.
Track the implementation of system enhancements and report on efficiencies and gaps.
Internal Quality Assurance
Implementing a quality assured admissions process in line with the relevant policies and
Collaborate and work with the ACE Audit Manager on and admissions findings.
Prepares erroneous admission reports and presents recommended remedies to the Office of the Registrar
Participate in CHE audits as required.
Skills required:
Attention to detail
Excellent communication and interpersonal skills
Collaboration and problem-solving skills
Ability to work with multiple and diverse stakeholders
Minimum Qualification Requirement:
Bachelor Degree (NQF level 7) in an appropriate field.
Ideal Qualification Requirement:
Honours Degree (NQF level 8)
Minimum Experience Requirements:
5 years progressive experience in admissions or enrollment management in a higher education institution, with at least 2 years in a supervisory role.
3 years experience working with student systems.
Knowledge of national qualifications frameworks.
Deadline:22nd August,2025
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