Website AngloGold Ashanti
AngloGold Ashanti has a portfolio of many assets and differing ore body types in key gold producing regions. The company’s 19 operations are located in nine countries (Argentina, Brazil, Colombia, Australia, Ghana, Guinea, Mali, Tanzania and South Africa), and are supported by extensive exploratio… read moren activities. The operations are run as four distinct regions – Southern Africa, Continental Africa, Australasia and The Americas. Headquartered in Johannesburg, South Africa, AngloGold Ashanti has a globally diverse, world-class portfolio of operations and projects. AngloGold Ashanti is the third-largest gold mining company in the world, measured by production. It has 17 mines gold mines in 9 countries, as well as several exploration programmes in both the established and new gold producing regions of the world. AngloGold Ashanti produced 3.95Moz of gold in 2015, generating $4.02bn in gold income, utilising $857mn capital expenditure. AngloGold Ashanti has an attributable Ore Reserve of 51.7Moz of gold and an attributable Mineral Resource of 207.80Moz. 76 Rahima Moosa Street, Newtown, Johannesburg, 2001 South Africa
Objective of the role
The incumbent will provide administrative support and services, including proactive assistance and the ability to efficiently manage tasks in enabling the Directors: HR Business Partnering, to fulfil their duties to the goals of the Group People and Culture Department within the broader business imperatives.
Education & Qualifications
Bachelor’s Degree (B. Comm HR Management / Social Sciences / Psychology / Industrial Psychology) or equivalent.
Professional certification in HR or Labour Law is advantageous.
General Knowledge & Experience
5 to 7 years proven HR Generalist / HR Administration experience of a scope and level suited to this position.
Proven SuccessFactors experience is essential, with specific reference to the Employee Central, Performance and Objectives, Recruiting, Reporting, Compensation and Time Management modules.
Proven SAP OM and PA experience is essential.
Sound knowledge of and application of HR policies, processes, systems and procedures.
Sound knowledge and implementation of relevant HR related legislation
Computer Literate (Outlook, Internet, MS Office – Word, Excel, PowerPoint, SAP)
Excellent organisational and administrative skills
Excellent communication skills (both written & verbal)
Good facilitation and presentation skills
Problem-solving skills
Interpersonal skills
Attention to details
Reliable
Pro-active
Displays high levels of integrity and honesty
Promoting Collaboration and Teamwork
Role Accountabilities
The role holder will be accountable for:
Administration
Daily administration functions for the Directors, Human Resources Business Partnering, including but not limited to:
communication and liaison with relevant authorities for the facilitation of Visa applications, providing employees with supporting letters for confirmation of employment or Visa applications, distributing regret notifications to unsuccessful job applicants via OneHR, generating and distributing Long Service Award and Retirement letters and processing of gift and function selections by employees.
Planning and coordinating administrative procedures and systems and devise ways to streamline processes, including the drafting and implementation of relevant HR policies and procedures.
Managing all administration schedules and deadlines, whether routinely or ad-hoc to ensure the department supports the broader HR processes. These include but are not limited to the Performance Management process timelines, the Talent Review process, completion of the annual EE Report, WSP & ATR reporting, quarterly Sustainability Reporting, monthly Safety Statistics reporting, etc.
Processing and approval of invoices on SAP.
Data management and capturing through the employee lifecycle, from engagement to separation.
HR filing: maintenance of electronic filing records.
Managing queries and endeavour to proactively resolve HR issues where appropriate.
Loading and monitoring approvals onto DocuSign.
Booking meeting rooms and arranging refreshments as required.
Budget Process
Supporting the Directors, Human Resources Business Partnering through the labour budget process, in collaboration with the line managers.
Recruitment and Separation
Preparing approvals to advertise, obtaining the required approvals, and loading the advertisements / job postings on the relevant platform(s).
Managing the job requisition database of applicants.
Long-listing potential candidates for the Hiring Manager to review.
Arranging interviews with shortlisted candidates through the scheduling of face-to-face or virtual interviews.
Liaise and communicate with relevant Hiring Managers and Directors, Human Resources Business Partnering to compile the required documentation for the interview panels, including the interview guide, consolidating the feedback from the panel post the interviews, and ensuring that all documents are appropriately filed.
Completing the required qualification, criminal and financial verifications with the service provider, and obtaining reference checks.
Preparing approvals to appoint and obtaining the required approvals for offers as instructed.
Preparing the offer letters, obtaining the relevant approvals and distributing offer letters to successful candidates via OneHR.
Facilitating the onboarding and induction of new engagements, also ensuring that relevant compliance records are maintained.
Arranging the exit processes, including the exit interview, for all separations.
Generating and distributing Information notes to identified stakeholders.
Liaising with external recruitment providers and with the commercial department for the regular review of the recruitment agencies list, as well as onboarding of new recruitment service providers
HR Information Systems Maintenance
Creating and maintaining the employee master data in the OneHR system.
Updating and maintaining organisational structures on the OneHR system to ensure accurate and up-to-date information, i.e. relationships, authorization levels, stratum levels, cost centre updates, etc.
Ensuring that all deployment movements are correctly and timeously captured and maintained on the OneHR system.
Logging SAP access requests for new SAP users, activating access to the OneHR staff profile.
Payroll Administration
Processing HR Information for new engagements, promotions, separations, study assistance etc. and submitting all relevant information to payroll timeously as determined by the Payroll Department.
Events Coordination
Assisting in facilitating events / functions such as Long Service Awards, retirements, Employee Wellness etc.
Reporting
Preparing, interrogating and distributing monthly, annual, and ad-hoc reports, including but not limited to fixed term contractors, retirements, long service awards, study assistance, safety reporting, Sustainability and ESG reporting, etc.
Analysing HR reports and highlighting important trends.
Study Assistance Administration
Assisting with the coordination of the completion and submission of all Study Assistance documentation.
Processing all refunds / payments accordingly.
Managing repayment of study obligations of defaulted employees, including confirmation of work-back periods.
To maintain accurate records of each participant on the filing system.
Performance Management Admin
Capturing / tracking all performance-related information received.
Client Service
Maintaining high levels of customer service with the client base and above-average turnaround times.
Ensuring compliance with Internal and External Auditor requirements by providing the requested documentation timeously.
Cross-functional relationships
Fostering a team environment and working closely with the Directors, HR Business Partnering, the Central Functions, as well as the regional HR teams to support the employee life cycle processes.
Developing and maintaining cross-functional relationships and building positive working relationships with the client base.
Apply via company website ( http://www.anglogoldashanti.com ) or
careers.anglogoldashanti.com