University of Pretoria/Universiteit van Pretoria
The project coordinator provides day-to-day oversight of administrative and operational functions in order to achieve project sustainability and success in accordance with defined targets, strategies and goals.
The incumbent will support the Project Manager in the critical areas of scope, schedule, resources, finance, quality and risks to ensure the successful delivery of project deliverables as per approved business plans, within budget and timelines specified by the City of Tshwane and other funders.
RESPONSIBILITIES:
The incumbent will be expected to do the following:
Coordinate service delivery and ensure operational efficiency across all COSUP sites throughout the City of Tshwane;
Attending and participating in quarterly UP, CoT COSUP Joint Working Group;
Attending meetings with COSUP Project Manager and COPC Research Unit Director;
Chairing the weekly COSUP management team meetings, ensuring all tasks allocated are executed;
Support HR processes including recruitment, onboarding and performance management;
Building strong relationships (staff and clients) and collaborate effectively with cross-functional teams;
Serving as a point of contact between COSUP project teams, management and external stakeholders;
Creating and maintaining comprehensive project documentation, plans and reports;
Overseeing the preparation and processing of invoices, updating of tracking reports and ensuring that files are maintained for due diligence and financial auditing;
Liaising with stakeholders to identify and define project requirements, scope and objectives;
Ensuring that all project activities adhere to UP, CoT and project specific policies and procedures.
MINIMUM REQUIREMENTS:
Bachelor’s degree in Health Science, Public Admin, Business or equivalent;
Three years experience as a project administrator or coordinator.
OR
Advanced Diploma;
5 years experience as a project administrator or coordinator.
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
Strong organisational skills;
Problem solving skills;
Excellent communication skills (verbal and written);
Excellent organisational and time-management skills;
Project management skills;
Good financial skills;
Good interpersonal skills;
Must be able to work independently and in a team.
ADDED ADVANTAGES AND PREFERENCES:
Certificate in Project Management;
Diploma in Health Management;
Three years experience in substance use or harm reduction programme admin.
Apply via company website ( ) or
www1.up.ac.za