Website TASEZ (Tshwane Automotive Special Economic Zone)
The Tshwane Automotive Special Economic Zone (TASEZ) is Africa’s first automotive city, an industrial hub that provides investors with a wide range of offerings to help their business flourish. We are a Special Economic Zone (SEZ) that is focused on growing South Africa’s automotive manufactu… read morering industry. This means we are ready to provide a number of financial and infrastructure incentives to make doing business that much easier. SEZs were set up to accelerate South Africa’s industrial development by helping promote industrial agglomeration, build the required industrial infrastructure, promote coordinated planning among key government agencies and the private sector, and guide the deployment of other necessary development tools. Our mandate is to transform the sector, acting as a catalyst for employment, boosting the country’s economic growth, and enabling socio-economic development. TASEZ is well placed to do just that, providing a much-desired location close to an already established automotive industrial complex. The hub provides world-class customised solutions, incentives, support services and systems for manufacturers seeking excellence. The hub has easy access to a strong consumer base, as well as connectivity to both suppliers and potential markets, including beyond South Africa’s borders. Based in Silverton in the capital city of Tshwane in Gauteng, TASEZ is situated near to a number of suburbs and townships, including Mamelodi and Eersterust, that provide access to highly skilled labour. This allows for increased economies of scale and scope, lowering the cost of doing business. With the automotive city covering more than 200ha, we have room for expansion. Currently we have a number of occupants who are leaders in the sector, including automotive manufacturer Ford and original equipment manufacturer Feltex.
KEY RESPONSIBILITIES
Provide Secretarial support service to the executive authority.
Act as the point of contact among executives, employees, clients, and other external partners.
Manage information flow in a timely and accurate manner.
Scan and analyse incoming mail and create a to-do list for critical engagements, tasks, and responses by the executive manager.
From the to-do list emanating from the incoming mail, create and manage a tracker to ensure the department timeously responds and carries out tasks as per incoming requests from both internal and external.
Must have the ability and capability to analyse correspondence and respond in a felicitous and appropriate manner without constant supervision and directive.
Receive visitors to the office of the executive authority. Direct inquiries/complaints to the relevant people.
Utilise discretion to arrange the appointments, interviews, and appearances of the executive authority.
Manage and coordinate the diary of the executive authority. Compile realistic schedules of appointments for the executive authority.
Remind and sensitize the executive authority of appointments.
Provide support to the executive authority regarding meetings.
Organise meetings and coordinate logistical arrangements for meetings, accompany the executive authority to meetings record minutes when required, and communicate resolutions.
Receive, collect, and check documents for meetings.
Monitor and manage the e-mail inbox of the executive authority.
Monitor the schedule of the executive authority and submit RSVPs on behalf of the executive authority.
Assist the executive authority with key stakeholder work.
Receive calls and requests from the investors/tenants/contractors within the applicable stakeholders of the executive authority.
Resolve or refer to the requests received from stakeholders for finalisation.
Follow-up and monitor referred requests and actions agreed upon.
Accompany and support the executive authority on visits to his/her engagements.
Policy and Regulations
Remain up to date regarding the applicable prescripts/policies and procedures that apply to his/her work terrain.
Maintain abreast with the procedures and processes applicable to the office of the executive authority to include both Infrastructure division and Business Development processes and activities.
Initial preparation of forms and statutory returns for the Company.
QUALIFICATIONS
Grade 12
National Diploma in Office Administration / Public Administration / Management / equivalent
WORK EXPERIENCE
Minimum of 8 years of experience working as a personal assistant to an Executive/s or Senior Manager
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Apply via company website ( N / A ) or
www.tasez.co.za