VKB Group
Job Description
Responsible for ensuring that all the administrative functions for the departments and shift of responsibility, are performed accurately, concisely, timely and according to standard operating procedures.
Requirements
Grade 12 or NQF 4 Equivalent.
An HR-related qualification is a must.
Formal Microsoft Training Certificate will be a definite advantage.
A minimum of 2 years HR Admin/ Payroll experience.
Working knowledge of biometric clocking systems & time sheets.
Experience as an HR Shift Administrator desirable.
Previous experience in a FMCG/ manufacturing environment desirable.
Proven computer/ systems experience i.e., ESS/ Sage People, SharePoint, MS Package, PRP Biometric System.
Being conversant with the vernacular spoken in the Eastern Free State will be a definite advantage.
A willingness to work overtime or weekends where necessary.
Key Accountabilities:
Provide administrative support to all Departments within GFC.
Ensure timeous & accurate actioning of employee time & attendance.
Ensure strict compliance with all relevant standards of documentation.
Ensure departmental directives adhered to in the execution of all tasks.
Work with electronic documents, shift and attendance registers.
Data entry/ Capturing of high volumes of data.
Handling administrative and HR-related queries.
Manage own workload identifying improvements and issues.
Provide quality resource and support to the manufacturing teams.
Provide information and analysis of data as directed/ required.
Communication with employees and management.
Duties and Responsibilities
Daily Headcount: Compare manual registers with PRP and what the supervisors have submitted.
Leave: Process on ESS and send for approval.
Claims: Process on ESS and send for approval.
Scanning of all GFC Payrolls and save to SharePoint.
Short Hours & Unpaid Leave: Capture the unpaid list, check the time the employee left the site and capture on the unpaid database and send to Payroll for deductions.
3-Day Discrepancies: Monitor and follow up on employees who have been absent for 3 days and more.
Staff Accounts & Personal Loans: Assisting employees with applications.
PRP: Roster employees on PRP according to their shift and fix critical errors that appear on their timesheets.
Timesheets: Print timesheets and send them out every 2nd week, for employees to check if there are any faults and return them for correction.
Approves and authorizes timesheets if the approver or authoriser is not available.
Enable overtime for employees after receiving overtime authorization from supervisors.
Pay Queries: Process all pay queries, print out timesheet and load on SharePoint.
Company Rules responsible for: 015,019 and 023.
Departments Responsible for: Farm Services, Quality and Services.
Load new employees on the SAGE 300 PEOPLE and assist with any movements.
Sort and distribute payslips and IRP5s and assist employees with exit documents.
Ensure that any changes relating to payroll, such as bank details, job titles, and grade changes, are processed in time on People.
Assist with the completion of Sanlam Fund documents and loading on SharePoint.
Assist with and participate in all HR Projects such as Skills Development/ Learnerships/ Manload Reviews etc.
Will have to relieve other HR team members where required.
Any other duties as may be required by the department from time to time.
Skills Required
Must be a team player.
Ability to prioritize and complete tasks within agreed timelines.
An open, direct and honest attitude at all times is a must.
Able to maintain integrity & confidentiality within an HR environment essential.
Ability to work in a pressurised and time-critical environment.
Excellent communication skills.
Excellent organisational skills and attention to detail.
Able to work as part of a team & values self-development.
Must be self-motivated, dedicated & able to use own initiative.
Deadline:10th September,2025
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