Website Bidvest Facilities Management
Bidvest Facilities Management was founded in 2002 under the name Total Facilities Management Company (TFMC). It was a joint venture with Atkins, one of Western Europe's leading engineering and facilities management organisation. The purpose was to facilitate the outsourcing of the infrastructure man… read moreagement group within a major organisation, and to embed international best practice into the new company. TFMC was contracted to achieve savings of a minimum of 12.25% by the end of March, 2004. The company exceeded expectations by delivering savings of 25.72%, within the first year and showed continuous improvement thereafter. The initial 10-year contract (valued at R10.5 billion) included all equipment maintenance and repair services and real estate management which directly affected the client's core business. TFMC’s range of services grew over the years to become an all-encompassing and fully integrated facility management service. While our commitment to our major client remained absolute, TFMC developed its capacity to provide facilities management solutions for other clients. Our business aspirations, strategies and initiatives geared TFMC towards the commercial benefits of multi-client status. In 2013 became a proud member of the Bidvest Group Ltd. and in 2015 we changed our name from Total Facilities Management Company (Pty) Ltd to Bidvest Facilities Management (Pty) Ltd. With this name change we aligned our business strategy with that of the Bidvest Group. Meersig Building 269 West Avenue Centurion, Gauteng 0157 South Africa
ROLE PURPOSE
Responsible to produce fire evacuation plans, council building plans for submission, compile and coordinate all required certification to call for occupancy inspections, and get fire- and occupation certificates issued.
MAIN OUTPUTS
Regularly communicate and coordinate through meetings and e-mail with clients, consultants, landlords, architects and staff to compile and collect project information on feasibility and analyse the information to draw sketches and receive approval thereof from the client
Apply necessary corrections to drawings when requested.
Maintain and save drawings to various systems as prescribed by the various contracts.
Perform site visits to gather necessary site measurement, layouts and building details to complete a set of sketches, working drawings or as built drawings when requested.
Provide document – and record management system and administration support
Ensure that drawing applications and space layouts comply with regulatory bodies, National Building Regulations (SANS), Occupational Health and Safety, municipal requirements, etc
Attend meetings and conduct site visits as may be required by the client
Responsible for the delivery of tasks within specified timeframes.
Update and maintain Compliance tracker on progress of submissions and received/current compliance documentation.
Prepare drawings for submission to due diligence streams.
Occasionally travel to regions to facilitate council submissions
Implement and maintain a process for ensuring that all relevant building certificates are maintained, and status recorded monthly
Daily Support and Management:
Establish and develop Workplace Solution capabilities by providing coaching and guidance to site teams to improve methods of carrying out work.
Ensure that workflow continues without interruption.
Ensure efficient and effective performance and turn-around times.
Schedule and hold regular feedback meetings with all relevant staff and stakeholders.
Ensure distribution and control of sensitive information and reports to authorised persons only.
Ensure all related invoices are approved and sent for payment timeously.
Ensure timeous procurement of vendors and related materials.
Customer Service and Advice:
Keep up to date with business developments and strategic objectives within the environment.
Provide advice on general changes and compliance within the Drawing Office when required.
Work with existing processes and procedures in such a way that operational efficiencies and performance are enhanced.
Recommend processes and procedures to enhance operational efficiencies.
Attend to and resolve all customer queries timeously or escalate when necessary.
Follow up and follow through on all queries timeously.
Update and maintain drawing information and stakeholder relationships.
Manage conflict.
Additional:
Undertake such other responsibilities as directed by Management that will drive sustainability.
Work in a flexible way so that tasks, which are not specifically covered in the job description, are undertaken.
Take responsibility for one’s own performance.
Promote BFM’s image and corporate citizenry through deliberate and co-ordinated activities.
Adhere to the BFM’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures as applicable to this position.
QUALIFICATIONS AND SKILLS
The Applicant must meet the following requirements:
Matric (Senior Certificate)
NQF Level 5 or 3-year National Diploma/Higher Certificate Architectural Draughting
Code B Driver’s License
Minimum 5 years’ experience
Working with multiple stakeholders
Query resolution
Record keeping and filing
Planning and organizing
Working knowledge of Excel at intermediate level
Performance Management
Conflict Management
AutoCAD
Knowledge of building regulations
In depth understanding of local council submission requirements
Working knowledge of NBR, SANSA 10 400 and SANS 10 400XA
Expert knowledge in applying and interpreting deemed to satisfy requirements in all SANS codes relevant to this field.
MS Office Suite
FUNDAMENTAL COMPETENCIES
Initiative/Proactivity
Supervisory Skills
Customer Focus / orientated
Teamwork & Partnering
Results orientated
Motivating others
Innovative
Relationship Building
Stress Tolerant
Talent Management Empowering
Problem Analysis
Interactive Reasoning
Self-development Orientation
Time Management
Planning/Scheduling/Objective Setting / Flexibility
Listening Skills
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Apply via company website ( http://www.bidvestfacilitiesmanagement.co.za ) or