Website African Parks Network
African Parks is a non-profit conservation organization that takes on complete responsibility for the rehabilitation and long-term management of national parks in partnership with governments and local communities. We currently manage 22 national parks and protected areas in 12 countries covering… read more over 20 million hectares in: Angola, Benin, Central African Republic, Chad, the Democratic Republic of Congo, Malawi, Mozambique, the Republic of Congo, Rwanda, South Sudan Zambia and Zimbabwe. African Parks supports a number of schools surrounding Zakouma National Park, Chad. The organization was founded in 2000 in response to the dramatic decline of protected areas due to poor management and lack of funding. African Parks utilizes a clear business approach to conserving Africa’s wildlife and remaining wild areas, securing vast landscapes and carrying out the necessary activities needed to protect the parks and their wildlife. African Parks maintains a strong focus on economic development and poverty alleviation of surrounding communities to ensure that each park is ecologically, socially, and financially sustainable in the long-term. Our goal is to manage 30 parks by 2030, the geographic spread of protected areas and representation of different ecoregions makes this the largest and most ecologically diverse portfolio of parks under management by any one NGO on the continent. Africa House, Fairway Office Park, 52 Grosvenor Road, Bryanston Johannesburg, South Africa, 2191
Description
Their responsibilities typically include:
Within the Kissflow system:
Maintain the supplier administration within
Streamline documentation,
record-keeping, and
processes to enhance efficiency
Maintain an updated and accurate preferred Supplier database
Assist in the administrative procurement processes
track RFPs,
request quotations,
preparation/issuing of purchase orders,
raising delivery notes,
request and upload final tax invoices
Tracks, troubleshoots and resolves procurement system issues following established guidelines and procedures, escalates technical issues to the appropriate level and resources within IT
Coordinating with internal departments to assess procurement needs and specifications
Manage purchases done on the procurement credit card and reconcile card weekly
Prioritise urgent order requests
Handling incoming and outgoing courier parcels (for parks)
Receipting goods, notifying parks of stock
Binning goods into storeroom
Issuing goods out of storeroom, packing slip
Stock take + managing old items in storeroom
Preparation of Commercial Invoices
Liaise with suppliers in respect of commercial and/or technical clarifications and queries
Tracking inventory levels and placing orders as needed – Office supplies
Phone daily to follow up if orders placed will be delivered timeously
Adhere to company’s procurement policies and procedures
Recommends improvements in workflow, procedures, and documentation as it relates to the procurement systems
Parks work 7 days a week and the procurement phone (separate to your personal phone) does receive requests 7 days a week. Some of these might be emergency/crucial and require an after-hour intervention. This is however not the norm.
Keep current in changes in procurement field and contractual regulations
Assist the Procurement Specialist to plan and calculate all activities related to the Procurement Department
Resolving supplier issues, including shipment delays or quality concerns.
Requirements
Qualities and Skills:
Solid foundation in procurement operations with hands-on experience
Exceptional precision and diligence in managing and verifying data
Skilled in accounting platforms such as Serenic, alongside other procurement tools
Highly organized with strong time management capabilities
Collaborative approach to working with internal departments, creditors, and external stakeholders
Solutions-oriented, with a proactive attitude toward resolving challenges
Clear and effective communicator, both in writing and speech
Well-versed in procurement workflows, accounts payable, and documentation practices
Self-motivated and capable of managing multiple priorities independently
Agile and responsive in dynamic, fast-paced environments
Proficiency in French or Portuguese considered an asset
Qualifications:
Senior Certificate (Matric)
Tertiary qualification in Procurement, Supply Chain, or Logistics is advantageous.
Minimum of 3 years’ experience in administrative roles within office environment
Apply via company website ( https://www.africanparks.org/ ) or
africanparks.mcidirecthire.com