North West University
Job description
PURPOSE OF THE POSITION
To provide effective meeting administration to various governance, management, statutory and legislative structures at the NWU.
KEY RESPONSIBILITIES:
Committee Coordinator
Pre-meeting administrative tasks.
Agenda completion.
Meeting preparation tasks.
Compling of minutes and reports.
Records management.
Committee membership management.
Governance coordination
Terms of refence management.
Nominations and elections.
Declaration of interest.
Minutes coordination
Compiling of minutes and reports.
Distribution of agendas.
Archiving.
Ad hoc tasks
Responsible for adhering to any tasks as delegated by the Director and the Head Committee Services.
OHS compliance
Under health and safety law, each employee has the duty to take care of their own health and safety and that of others who may be affected by the former’s actions or omissions at work. Therefore, each employee must co-operate with management, OHS officials and colleagues to help everyone meet their legal requirements, whilst upholding and maintaining general occupational health and safety standards and practices.
Minimum requirements
A bachelor’s degree (NQF Level 7) in Public Administration / Chartered Secretaries or applicable to the field of governance.
A minimum of three (3) years’ experience in secretariat work and minute taking.
A minimum of one (1) year experience in a university environment.
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
Computer literate w.r.t. MS Office, internet and e-mail.
Report and minute writing skills.
Meeting administration procedures.
Basic corporate governance principles.
Compliance governance principles.
BEHAVIOURAL COMPETENCIES
Excellent communication skills.
Demonstration of language proficiency.
Work effectively in a team.
Apply effective time management skills and priorities.
Effective planning skills.
Apply by: 29 September 2025
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