Website Schauenburg Systems
SCHAUENBURG SYSTEMS is an Original Equipment Manufacturer for mine safety, offering a modular, fully integrated and cost-effective solution for mine safety solutions and management. Our successful design, manufacturing and implementation of products have given us the experience and confidence to … read moreoffer real solutions at competitive prices. With a high emphasis on all-in-one systems and solutions, we define our goals and introduce world-class electronic and software products for Health and Safety and in the future to make mines more productive.
MAIN PURPOSE
To provide operational and administrative support to ensure the smooth functioning of office processes and service delivery. Responsible for managing day-to-day administrative tasks, record-keeping, internal communication, and supporting operational workflows.
KEY RESPONSIBILITIES
Operations Support
Maintain and update operational and administrative records.
Assist in managing inventory records, supply requests, and stock levels.
Support the coordination of deliveries and collection of items.
Assist with job card management, purchase orders, and proof of delivery (POD) tracking.
Liaise with logistics, warehouse, and technical teams to support efficient operations.
General Administration
Perform routine administrative duties including filing, scanning, printing, and document control.
Coordinate internal communication and documentation flow between departments.
Ensure databases and filing systems are current and well-organized.
Manage calendars, schedule meetings, and take minutes when required.
Customer & Internal Liaison
Assist in resolving queries from internal departments and external clients.
Follow up on outstanding documentation or requests.
Ensure all communication is handled professionally and in a timely manner.
Financial & Procurement Support
Assist with raising requisitions and processing purchase orders.
Capture and reconcile expense claims, quotations, and supplier invoices.
Maintain records related to departmental budgets and expenditures.
Reporting & Compliance
Assist with month-end reports and data consolidation.
Support in the compilation of tender documents and operational reports.
Participate in internal audits and ensure adherence to administrative procedures.
MINIMUM REQUIREMENTS
National Diploma or Certificate in Administration, Office Management, or similar field.
2-3 years administrative experience in an operational or technical environment.
Competencies (Skills, Knowledge, Attributes) Required
Skills:
Strong organizational and time management abilities.
Excellent verbal and written communication.
Attention to detail and accuracy.
Ability to multitask and prioritize under pressure.
Computer literacy, especially in Microsoft Office Suite (Word, Excel, Outlook).
Knowledge:
Familiarity with administrative procedures and document management.
Knowledge of inventory or operations systems is an advantage.
Basic understanding of procurement and finance processes.
Attributes:
Proactive and self-motivated.
Professional and reliable.
High level of integrity and confidentiality.
Customer-focused and team-oriented.
Apply via company website ( N / A ) or
schauenburgsystems.breezy.hr