Website DSV
In 1976, 9 independent trucking companies and a business developer joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world’s 5th largest supplier of global solutions within transport and logistics. Today, we add value to our customers’ entire supply chain by tra… read morensporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Vision and strategy Our vision is supported by five strategic focus areas that set the ambition for DSV. We want to be a leading global supplier, fulfilling the customer needs for transport and logistics services, targeting extensive growth and being among the most profitable in our industry. This way we are able to set the pace and direction of our own development while being an attractive business partner. 1st Floor Podium, John Ross House, 22-36 Margaret Mncadi Avenue Durban 4001 South Africa
Minimum Requirements
Essential: Matric, National Diploma in Finance or similar
Intermediate Computer Literacy Level in MS Word, Excel, PowerPoint and Outlook
SAP ERP / Webcost
Audit to Pay tools
Job Related Requirements
Commercial & financial: Sound general financial acumen and experience in adherence to budget and service level agreements.
People skills including interaction with various departments and levels in business (min 1-year experience).
Communication, diversity & stress management skills to successfully work with all levels, age groups and cultures of people – both internal and external.
Supporting and Co-operating including working well with people and adhering to ethics, principles and values.
Organising and executing which includes planning, organising, delivering results & adhering to processes & procedures within defined job description.
Operational Min 1 year/s experience assisting with Ops Admin, including query management, client liaison, general reports including KPI’s, daily stats in a logistics environment.
Min 1 year experience in warehouse operations and/or related finance support
Reliable transportation to work
English Communication – clear and professional use of the English language in written and verbal mediums.
High quality of work – accurate, complete and thorough content in neat and easy to understand format.
Process improvement – identify and implement improvements to streamline financial processes by reducing time, enhancing accuracy and reducing costs.
Added Advantages for the role
Understanding of warehousing & logistics environment
WMS, ERP and financial systems experience
Completed or studying towards a bachelor’s degree in finance/accounting
Main purpose of the role
The administrator will oversee day-to-day financial operations, ensuring accurate and timely processing of financial transactions, compliance with regulatory standards, and maintenance of financial records.
This role involves reporting processes and implementing process improvements to enhance financial controls and efficiency.
Duties and Responsibilities
Invoicing
Invoicing within a highly pressurized environment to a Corporate Customer base (Invoice management and execution)
Follow up with customers and transporters to ensure that all invoicing/POs are received
Accurate invoicing to be done to Customer’s once all supporting documents and checks have been finalized
Credit notes to be captured and processed in correct periods
Verification of invoices received and data validation
Webcost
Review all coding and ensure first time right
Adhere to webcost timelines
Review Web query report weekly and action queries
Raise Web queries timeously where necessary
Follow up on credit notes / invoices etc from suppliers
Escalate any supplier concerns Business Support manager
Financial Reporting/Analysis
Ensure all financial reports are reviewed, investigated, and signed off by Business Support Manager
Report all anomalies to Business Support Manager
Respond to P&L queries timeously and investigate where necessary
Review P&Ls and submit journals to Shared Services
Review P&Ls with branch manager monthly
Other
Resolve queries that may arise in the period that it occurs
Meet month end cut offs and deadlines
Design, create and maintain relevant SOP’s, Work Instructions etc. for Customer specific requirements and processes
Follow ups with the finance team to ensure payments received on time from Customers
Internal KPI’s and timelines to be met and to have a deep understanding and execution of contractual SLAs & KPI’s
Ensure all supporting documentation are uploaded onto the internal invoicing system
Develop a strong, trusting relationship with customers and transporters
Adherence to HSE compliance and responsibilities
Adherence to tasks not stipulated in job profile i.e., audit compliance, adhoc duties due to operational requirements.
Maintain various reports in line with KPI and contractual obligations.
Ensure client queries are managed daily and necessary escalation and issue resolution is addressed within the agreed timelines
Training and roll out of change management processes
Ensure on going performance measurement, systems and metrics are used and in line to service excellence and client centricity
Consistently reviewing data to identify areas of improvement to support the overall services and development
Apply via company website ( http://www.dsv.com/About-DSV ) or
jobs.dsv.com