Website University of Johannesburg
Vibrant, multicultural and dynamic, the University of Johannesburg (UJ) shares the pace and energy of cosmopolitan Johannesburg, the city whose name it carries. Proudly South African, the university is alive down to its African roots, and well-prepared for its role in actualising the potential that … read morehigher education holds for the continent's development. UJ has transformed into a diverse, inclusive, transformational and collegial institution, with a student population of over 50 000, of which more than 3000 are international students from 80 countries. This makes UJ one of the largest contact universities in South Africa (SA) from the 26 public universities that make up the higher education system. The phenomenal success story of the University is one that has surprised critics and won over sceptics. Since its establishment in 2005, and under the bold and visionary leadership of its first Vice Chancellor and Principal, Professor Ihron Rensburg, the University has had a remarkable journey with major accomplishments in transformation, equity, access, and Pan African and global excellence. The vision of the UJ is to be "an international University of choice, anchored in Africa, dynamically shaping the future". The mission can be described as follows: "inspiring its community to transform and serve humanity through innovation and the collaborative pursuit of knowledge". These are underpinned by four values, namely: imagination, conversation, regeneration and ethical foundation. The six strategic objectives provide a focused means for realising the Vision, Mission and Values of the University as set out above. They further represent a re-working of the original UJ Strategic Thrusts 2020 in the context of a wider positioning of the University as "The Pan-African" Centre for Critical Intellectual Inquiry, with the primary goal of achieving global excellence and stature. The six strategic objectives are: Excellence in Research and Innovation. Excellence in Teaching and Learning. An International Profile for Global Excellence and Stature. Enriching Student-Friendly Learning and Living Experience. Active National and Global Reputation Management, and Fitness for Global Excellence and Stature (GES). Johannesburg, Gauteng
Job Description:
The Timetable Department resides within the Central Academic Administration Division and is responsible for all tasks related to the University’s Timetables – i.e. all lecturing- and assessment timetables, as well as permanent and ad hoc venue bookings of all lecturing- and assessment venues, plus computer laboratories (in collaboration with the Manager: Computer Labs).
Job Purpose:
Responsible for the centralisation and optimisation of the University’s examination timetables (ETTs) for main- (Jun & Nov), SSA- (Supplementary, Special & Aegrotat – Jul & Dec) and special (Aug & Jan) exams, including optimal venue allocation. Responsible for maintaining some of UJ’s Calculation Criteria data: SSTUDE-2. Supervising exam timetable functions of the Department for all campuses. CELCAT Exam Scheduler Expert and Administrator.
Responsibilities:
Support good governance of the UJ exam timetables for effective (optimised) exams (final assessments):
Maintain, optimise and publish the Master Exam Timetable (ETT) for all main assessments (June & November).
Coordinate the annual update and distribution of the UJ Assessments and Exams master files.
Assign examination venues fairly and efficiently using CELCAT Exam Scheduler across all campuses.
Every three years, regenerate the University’s main undergraduate exam timetable from a zero-base.
Risk Mitigation & Quality Assurance:
Validate and implement approved timetable calculation criteria annually.
Ensure consistency across all timetable-related systems and records.
Implement University-approved timetable changes, storing relevant audit trails.
CELCAT Exam Scheduler Administration:
Act as the CELCAT Exam Scheduler expert and administrator.
Test software updates and interface functionality (ITS INT 4 system).
Liaise with internal and external stakeholders for process optimisation.
Ad Hoc Venue Booking Coordination:
Collaborate to integrate and lock venue data across all campuses for smooth ad hoc bookings.
Prepare templates for registration and special exam bookings annually.
Timetable Publication & Communication
Coordinate timely publication and communication of exam timetables and venue allocations.
Ensure all stakeholder feedback and changes are implemented and documented.
Minimum requirements
A Degree or relevant (NQF 7) qualification in (IT/Computer Sci/Mathematics/Statistics-related study fields preferred).
Five (5) years of experience in timetabling and timetable optimisation at a tertiary education institution, with a minimum of two (2) years’ experience in a supervising position.
Extensive knowledge of and a minimum of three (3) years’ experience in the use of the examination timetable subsystem of the ITS Integrator 4 Student Management System supplied by Adapt IT.
Extensive knowledge of and at least three (3) years’ experience in the use of timetable scheduling/optimisation software, such as CELCAT, or Syllabus Plus, or a similar system.
Advanced Level MS Excel skills.
Extensive experience in the use of the MS Office Suite.
In-depth knowledge of UJ Policies and Procedures pertaining to timetables and venue bookings.
Competencies and Behavioural Attributes:
Excellent problem-solving skills via logical analytical thinking.
The ability to consistently work accurately under pressure – with excellent attention to detail.
Good to advanced numerical skills.
Very good verbal and written communication skills.
Excellent planning and organising skills, including staff- and time management.
Good administrative skills.
Recommendations:
A Postgraduate Diploma in the relevant field.
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Apply via company website ( http://www.uj.ac.za ) or