University of Pretoria/Universiteit van Pretoria
RESPONSIBILITIES:
The successful candidate’s responsibilities will include, but are not limited to:
Planning and communication for graduation season:
Draft and communicate the planning of the graduation season and the groupings of the graduation sessions for approval to the relevant stakeholders;
Distribute approved graduation season information to relevant stakeholders;
Compile, distribute and manage the schedule for all processes and tasks before the commencement of each graduation season and session;
Coordinate faculties’ graduation checking and compilation as per scheduled deadlines;
Draft finalists’ letters in line with approved nomenclature and relevant information for referral to the communication unit to update student information;
Draft and finalise web page content for referral to the relevant stakeholder to upload to the web page;
Verify that updates are reflecting on the web page;
Management of graduation administration and office:
Prepare, design layout, conduct quality assurance, and finalise the graduation information for compilation of the graduation programmes, and refer for printing and publishing;
Liaise and collaborate with relevant stakeholders for the collation of information;
Extract reports and submit to faculties for checking;
Conduct quality assurance processes for validation of information;
Manage the printing process of relevant graduation documents;
Manage the attendance at graduation ceremonies, as well as the couriered and collected documentation for audit purposes.
MINIMUM REQUIREMENTS:
A relevant Bachelors/B Tech degree, with:
Three years’ experience in:
Planning, organising, administering, and coordinating graduation processes;
Student administration and graduation ceremonies;
Working with certificates, diplomas, and degree nomenclature;
OR
Relevant three-year National Diploma, with:
Five years’ experience in:
Planning, organising, administering, and coordinating graduation processes;
Student administration and graduation ceremonies;
Working with certificates, diplomas, and degree nomenclature.
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