Website South African National Space Agency (SANSA)
The South African National Space Agency (SANSA) came into being in December 2010, but South Africa’s involvement with space research and activities started many decades earlier with helping early international space efforts in the second half of the 20th century, and observing the Earth&rsq… read moreuo;s magnetic field at stations around Southern Africa. SANSA was created to promote the use of space and strengthen cooperation in space-related activities while fostering research in space science, advancing scientific engineering through developing human capital, and supporting industrial development in space technologies. The research and work carried out at SANSA focuses on Earth observation, space science, space engineering and space operations. Much of this work involves monitoring the Earth for policy and decision making, resource and disaster management, food security and national security. SANSA also provides state-of-the-art facilities to monitor space weather, provide launch support and data downloads as well as supporting the growth of the local space industry. Enterprise Building Mark Shuttleworth Street Innovation Hub Pretoria 0087, Gauteng, South Africa
Key performance areas will include, but are not limited to:
Ensuring smooth operations of the front office at the site
Acting as a point of entry for visitors into the facilities by electronically completing and authorising access
Welcoming and ushering visitors to the meeting points
Preparing and offering welcome drinks for guests
Managing and updating electronic noticeboards and screens
Screening and directing calls and emails in a professional and efficient manner
Liaising with internal and external stakeholders on booking and meeting arrangements (booking appointments, managing meeting rooms reservations, and coordinating schedules for staff members)
Handling queries and complaints from employees, clients or external stakeholders and facilitating official responses
Purchasing office supplies and monitoring inventory (i.e. groceries, kitchenware and hygiene materials)
Ensuring that deliveries are received by relevant recipients (or when necessary, receive deliveries on behalf of recipients)
Maintaining and updating records and files on office expenses
Maintaining several databases, including staff birthdays and telephone lists
Ensuring the highest standards of general housekeeping of print room, storeroom, reception area, boardrooms and kitchens
Providing SHEQ administration (facilitating SHE committee meetings, taking minutes, updating all required documents on the existing integrated management system (IMS), assisting with incident log, compiling SHE communication (toolbox talks), coordinating SHE training and emergency drills
Proactively ensuring that a positive reputation is created and maintained at all relevant touchpoints.
Requirements
The ideal candidate must have the following qualifications and experience:
Grade 12 (matric) and a certificate in administration or equivalent qualification
A 3-year diploma/degree in administration or equivalent qualification, together with any SHERQ-related certificate would be advantageous
At least 3 years of work experience in reception, office administration or SHERQ administration
Computer literacy in Sage X3, Word, Excel, SharePoint, PowerPoint and Outlook
Excellent communication and people skills
Good organisational and multitasking abilities
Be tech-savvy (iPad, cellphone applications, Wi-Fi, electronic messaging boards, social media, etc.)
A valid drivers license
go to method of application »
Apply via company website ( https://www.sansa.org.za/ ) or