Website Gauteng Partnership Fund
The Gauteng Partnership Fund, an agency of the Gauteng Department of Human Settlements, combines resources from the private and public sectors to speed up the development of affordable rental housing near amenities and economic opportunities. Its aim is to enhance the socioeconomic state of Gauteng … read morecommunities.
KEY PERFORMANCE AREAS
The incumbent is expected to deliver on the following detailed key performance areas:
Providing guidance on Supply chain aspects
Provides guidance to all staff members on Supply Chain aspects
Ensures alignment with relevant legislation
Compliance to all relevant Supply Chain legislation
Compliance to all internal policies and procedures with regard to Supply Chain Management
Procurement
Capturing requisitions
Ensure that requisitions are approved and that finance checked the availability of funds before the order is processed
Source quotations for goods and services from suppliers listed on the National Treasury Supplier database (CSD) as per specifications in compliance with regulations
Evaluate quotations received
Printing of CSD reports
Generating purchase orders
Comparing documents received against the checklist
Ensuring compliance requirements in terms of SCM thresholds
Liaising with internal and external stakeholders
Bid Administration
Prepare and compile bid documents
Assist in the advertisement of bids
Receive tender documents and prepare a compliance checklist for each tender document received
Administer compliance in line with the General Conditions of Contract
Assist with rendering administration and providing administrative support to the Bid Committees
Render secretariat functions during Bid Specification, Bid Evaluation and Bid Adjudication Committee meetings and ensure that all proceedings are records manually and electronically
Prepare minutes for all bid committees and ensure that all committee members sign them off
Assist in preparing Bid Evaluation and Bid Adjudication reports
Assist in preparing appointment letters to bidders
Assist with administering any other activities pertaining to bid administration and any SCM administration work.
Purchasing:
Maintain and update Purchase Requisition status report
Recommend suitable Suppliers for procuring goods/services
Select Suppliers based on prescribed criteria (Description, Price, Lead times, etc.)
Send RFQ’s to approved Suppliers
Receive and evaluate all quotations and make recommendations
Create, issue, modify and process Purchase Orders
Place orders with Suppliers for goods and services required
Monitor Suppliers to assess and validate timeliness of delivery in accordance with purchase order and contractual requirements
Identify potentially overdue deliveries and report to the end-user
Contest and dispute late deliveries and if necessary, cancel orders and place new orders with alternative Suppliers
Communicate with end users on status of Purchase Orders and potential delays
Conduct expediting activities where required, monitor and control supplier delivery and update the Supply Chain Management System
Coordinate returns of non-compliant goods to Suppliers (Credit Notes, etc.)
Records Management
Accurate filing of all Supply Chain documentation
Maintaining of meetings records
Preparation and facilitation of committee meetings as and when required
Taking of accurate minutes at Supply Chain committees’ meetings
Attends Management meetings during line manager absence
Receipting
Receipt of invoices with timely processing
Supporting documentation for requests, quotes, bids, invoices etc. to be attached to all relevant submissions and reports
Receipt Purchase Orders on the system and capture Invoices on the system
Follow up on outstanding items and attend to Supplier queries
Forward all receipting documentation to Finance for processing of payments
Teamwork
Ability to work closely with others
Being pro-active in assisting others
Contribution to Finance/Supply Chain Management meetings and brain storming sessions
Mentoring and coaching of interns and other staff members from time to time
Performing priority tasks during co-worker’s absence
Provides management with information as requested during line manager absence
Ad-hoc duties
Assignments from the Manager: SCM/CEO/CFO as and when required
Requirements
APPOINTMENT REQUIREMENTS
A 3-year National Diploma in Logistics, Supply Chain Management, Purchasing Management or equivalent qualification at NQF level 6
Ideally: a relevant Degree in Logistics, Supply Chain Management, Purchasing Management, or equivalent qualification at NQF 7
At least 2 years of work experience as a Supply Chain Administrator
Knowledge of SAGE PASTEL will serve as an added advantage
Knowledge of PFMA, Treasury regulations and other relevant legislative frameworks is essential.
Apply via company website ( N / A ) or
gpf.mcidirecthire.com