Practitioner: SD Programmes Compliance and Auditing

Transport Education Training Authority is looking to recruit for the role of a Practitioner: SD Programmes Compliance and Auditing

Job Description
KEY PERFORMANCE AREAS 
Customer Relations

Support internal and external stakeholders to ensure maximum participation in line with SDA;
Participate in provincial linkages e.g. (Career Expo’s, Job Fairs, Industry Related Expo’s; 
Attend and participate in workshops targeting relevant stakeholders;
Keep stakeholders informed of new developments at TETA (change in legislation, processes, procedures, and policies); 
Effective relationships management through ad hoc telephonic and electronic queries from both internal and external stakeholders in a professional manner; 
Liaise with other operational team members to ensure that reports, presentations and other ad hoc deliverables are completed;
Attend to walk in stakeholders with queries.

Finance and Planning 

Participate fully in the planning of the Strategic Planning Documents;
Ensure alignment of the budget with costed APP.

Organisational Compliance and Auditing Performance Information 

Manage organisational compliance with regard to Mandatory Grants and  Discretionary Grants processes;
Manage internal and external audits of the organisation;Attend all audit related meetingsManage requests for information emanating from auditsFacilitate responses to performance audit queries
Facilitate resolve of audit queries and respond to management reports(findings);
Identify and mitigate unit related risks.

Manage Skills Development Policy Development

Assist in developing /reviewing skills development policies and Standard Operating Procedures;
Conduct policy compliance and audits in chambers and report to the manager.

Manage the Discretionary Grant (DG) Process

Manage advertisements for Discretionary Grants and guidelines for applications;
Manage the approval process of the advert through relevant structures;
Manage the publishing of the advert in consultation with communications and Supply Chain; 
Conduct applications allocations and target setting workshop;
Consolidate chamber allocations and recommendations for approval and submit to the manager;
Compile a DG report/correction schedule and facilitate approval from all relevant structures;
Prepare all relevant communication regarding DGs to the chambers and submit to the manager;
Manage the development a discretionary grants system.

Manage Mandatory Grants (MG) Process

Manage system changes in relation to application of Mandatory Grants;
Manage training of business units regarding system changes;  
Manage compliance regarding evaluation of WSPs and ATRs;
Compile an accurate report/schedule for approval by the relevant structures;
Manage Mandatory Grants request for extensions and appeal processes;
Communicate the outcomes with the chambers.

Manage the DG and MG roadshows

Manage the coordination of roadshows and ensure compliance;
Prepare relevant presentations and submit to the manager;
Participate optimally in the roadshows.

Audit and Risk

Ensure no repeat findings in the AG Management Report and implement corrective action of existing findings;
No repeat findings in the Internal Audit Report and implement corrective action of existing findings.

Reporting 

Weekly sub-unit report;
Input to quarterly G&S Report;
Input to quarterly Chambers Report;
Review Annual Performance Report;
Input to the Annual Report.

Manage Personal Performance

Manage, monitor and check on performance agreements development and signature;
Manage, monitor and check on performance assessments and reviews implementation;
Manage, monitor and check on personal development plans submission, approval and implementation;
Coach and mentor subordinates and interns where required;
Manage personal time, leave and attendance registers.

Job Requirements
 MINIMUM REQUIREMENTS
Experience and Qualification

Minimum of a National Diploma (NQFL 6) Qualification in Accounting Science/Internal Auditing or any related qualification;
Minimum of 4 years’ experience in an auditing environment;
Experience in the Public Service and/or Skills Development Sector, preferably within a SETA  environment;
Willingness to travel and work overtime.

Knowledge 
Knowledge and understanding of:

Standard office procedures, processes and policies;
SETAs;
Standards and guidelines in performance auditing;Filing systems, records management and administration;
Ability to operate spreadsheets, word processing at highly proficient level and computing proficiency in MS     Word, MS Excel, MS PowerPoint; MS Outlook;
Understanding of changes taking place in the skills development landscape;
Budgeting;
Relationship management.

Skills

MS Office skills (Excel, Word, PowerPoint, Projects);
Reporting skills;
Time Management and deadline driven skills;
Exceptional Planning skills;
Exceptional Problem-Solving Skills;
Decision making skills;
Attention to detail and sense of urgency;
Project Management Skills;
Sound judgement and ability to act independently;
Consultation and facilitation skills;
Relationship building skills and critical thinking;
Strong focus on customers, service and stakeholder engagement skills
Organisational compliance to SDA and standards in performance information auditing;
Proactivity and the ability to organise own work priorities with decreasing amounts of supervision;
Strong focus continuous business improvement processes;
Decisive and able to quickly react to changing environments;
Ability to escalate issues on time and a demonstration of a sense of urgency;
Ability to work under pressure.

Apply via company website ( N / A ) or

jobs.mcidirecthire.com