Website Airports Company South Africa
Airports Company South Africa was formed in 1993 as a public company and, although majority owned by the South African Government, is legally and financially autonomous and operates under commercial law. Over the years, the company has transformed a fragmented, infrastructural parastatal into a focu… read moresed, customer driven, efficient and commercially successful business. The company manages a network of nine airports in South Africa, including the three main international gateways of O.R. Tambo International, Cape Town International and King Shaka International Airports. In 2012, the nine airports facilitated nearly 36 million passengers. Physical address: 24 Johnson Road The Maples Office Park Bedfordview, JHB
Job Description
Key Performance Output
The successful candidate will be reporting to the Manager ARFF, and will be responsible but not limited to the following:
Perform office administration
Provide administrative support during the implementation of interventions.
Monitor stock levels and purchase stationary and /or sundry for the office.
Administer and monitor financial processes.
Monitor of OPEX and CAPEX expenditure.
Generate procurement orders.
Work with petty cash and invoices.
Ensure that relevant policies and standard operating procedures (or adverts) are up to date on relevant systems/intranet.
Maintain documents and relevant document management system.
Update relevant notice boards and communique to stakeholders.
Build, support and maintain healthy, diverse internal and external relationships to ensure achievement of organisational goals. Implement remedial actions where required.
Respond to request, queries and complaints as and when required. Escalate to relevant personnel when unresolved.
Manage and coordinate relevant Manager’s dairy.
Manage internal and external incoming calls as well as emails.
Make necessary travel and accommodation arrangements.
Schedule and coordinate meetings in terms of invitations, conference rooms, catering etc.
Oversee daily housekeeping of relevant area.
Receive and host incoming visitors.
Monitor access control as and when required.
Prepare letters, reports, memoranda, presentations and other relevant documentation.
Transcribe, record and distribute minutes of meetings to relevant parties.
Consolidate relevant reports/documentation.
Assist in preparation of tender documentation.
Implement filing system. Recordkeeping, retrieving and filing of relevant documentation.
Adhere to statutory regulations, organisational standards, policies and procedures. Report non-compliance and implement corrective actions to ensure compliance.
Ensure all source documentation is confidentially maintained, securely stored and filed in accordance with Standard Operating procedures.
Technical Skills and Experience
The following skills and experience or the equivalent of such will be required:
Grade 12 National Senior Certificate is essential.
Diploma in Office Administration is recommended.
Code B driver’s license.
Intermediate Ms Office Competence
A minimum of 1 year in Operational Experience is essential.
Competencies
Excellent Communication & Report Writing
Customer Service
Planning and Organising
Attention to Detail
Time Management
Minute Taking
Brand & Product knowledge
Knowledge of standard office administration practices and procedures
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Apply via company website ( http://www.airports.co.za ) or