Website Vodafone Global Enterprise
Vodafone Global Enterprise is part of the Vodafone Group, dedicated to simplifying the management of global communications for the world's largest multi-national companies. Specialists in enterprise mobility, Vodafone Global Enterprise focuses on implementing mobility strategies and solutions tailor… read moreed to the needs of global corporations – enabling them to focus on their core business With over a billion people spread across over 50 countries, Africa is developing at an unprecedented rate, The GDP of the continent is expected to hit $2.6 trillion by the year 2020. This expansion is matched by the growth in mobile subscribers. These have increased by some 20% each year over the past six years, with over 75% penetration and more than a billion subscribers expected by the end of 2016. Many global businesses are now firmly established across the continent and are taking advantage of the many opportunities for expansion. By helping businesses manage the complex business challenges that exist in Africa, we are helping to transform the way the region’s businesses participate in today’s fast-moving global economy. midrand south africa
Role Purpose/Business Unit:
Manage the business administration and project support function within the offices of the 3 x Managing Executives and serve as the primary point of contact for this office.
Your responsibilities will include:
Administrative Support
Real time email management and prioritisation
ME’s message management and telephone screening
Guest reception
Manage and facilitate the ME’s calendar to arrange appointments, meetings and conferences
Prepare, review, proofread and edit documents prepared for the MEs signature
Ensure that the ME’s are well prepared for meetings
Devise and maintain office management systems, including data management and filing
Administrative support during meetings in terms of accurate minute taking
Document compilation and/or consolidation in line with various submission requirements
Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
Draft and complete reports that may require input from all departments and is presented to the Executive
Provide assistance and support to the ME’s Direct Reports
Budget and Expense Management
Assist the MEs with budget OPEX and CAPEX budget administration for their cost centre
Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures
Ensure that tax invoices and receipts are collected for payment purposes
Expenditure to be reconciled in accordance with source and reference data
Process reconciliations and payments within turnaround time
Process expense reports
Budget transfers
Travel Management
Manage all travel for local and international trips
Prepare the ME’s itinerary for all trips
Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex
Event Management
Event management for all functions hosted by the ME’s office for their cost centre
Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc.
Project Management
Carry out specific projects and related research
Work with project teams
Project coordination on demand
Staff Wellbeing & Health and Safety
Wellbeing of staff, ensure working environment is conducive to the pressures of Finance Department
The ideal candidate for this role will have:
Matric
Relevant Secretarial certificate / Diploma essential
Project management qualification advantageous
Minimum of 5 – 8 years secretarial experience which includes:
a minimum of 3 years experience as an Executive PA supporting an Executive Director in a listed company
a minimum of 3 years working in a (BU) related environment
Project management experience
Core competencies, knowledge, and experience:
Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
Knowledge of office management (essential)
Knowledge of IT/Telecommunications environment (advantageous)
Financial administration experience
Knowledge of SAP EVO (advantageous)
Project management and project coordination
Excellent administration skills
Excellent organisational skills
Excellent oral and written communication and ability to communicate on all levels
Excellent interpersonal skills
Ability to pay attention to detail
Ability to maintain confidentiality at all times
Ability to work under pressure and meet tight deadlines
Ability to work independently
Results orientated and self-motivated
Forward thinking and proactive
Ability to execute multiple activities simultaneously
Ability to problem solve and handle conflict situations
Ability to work closely with FD & MD Office and their respective support structures.
We make an impact by offering:
Enticing incentive programs and competitive benefit packages
Retirement funds, risk benefits, and medical aid benefits
Cell phone and data benefits, advantages fibre connection discounts, and exclusive staff discounts offered in collaboration with partner companies
Closing date for Applications: 22 October 2025
go to method of application »
Apply via company website ( http://www.vodafone.com ) or