Website United Nations Development Programme
UNDP is the leading global development agency for transformational change. We help empower lives and build resilient nations so that they can withstand crisis and improve the quality of life for everyone. UNDP partners with people at all levels of society principally with the host Government, the U… read moreN System, Civil Society Organisations, Private Sector, Inter-Governmental organisations and Foundations. With offices in more than 160 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations. UNDP in South Africa is a key partner to the country’s vision of greater prosperity and improved lives. The overarching goal of the strategic partnership between the Government of South Africa and UNDP is to advance South-Africa’s strategic priorities to work for a better South Africa, a better Africa and a better World. UNDP South Africa programme of support is also consistent with the Government’s New Growth Path to accelerate the implementation of employment creation programmes and schemes. For the period 2013 – 2017, UNDP South Africa will focus on the following programme areas: (i) Inclusive Growth; (ii) Climate Change and Greening South Africa’s Economy; (iii) Service Delivery and Democratic Governance; (iv) South Africa’s Regional and Global Role; (v) Programme management & monitoring and evaluation. Two(2) cross cutting areas within all the above programmes which are significantly important in South Africa are: Gender Transformation HIV/AIDS The Country Office staff are made up of different contractual modalities, i.e. Fixed Term, Service Contract, Special Service Agreement and UN Volunteers. 351 Francis Baard Street Metro Park Building P.O. Box 6541 Pretoria , Gauteng 0001 South Africa
Organization of programme administration activities and tasks:
Arrange, coordinate and manage the bookings of programme meetings, conferences and workshops.
Coordinate, travel and catering arrangements.
Development of meetings agendas and programmes.
Prepare meeting and workshop documents.
Taking notes and preparing minutes of meetings and workshop proceedings and assisting in the timely follow-up of agreed actions.
Arrange project site visits for monitoring and evaluation purposes.
Take into account ad hoc activities as and when required.
Maintaining records of the programme budget and expenditure:
Procurement of project requirements, processing invoices, keeping systematic track of all invoices/receipts received and payments made according to UNDP rules and regulations.
Ensure responsible parties adhere to the same rules and regulations.
Assist the Portfolio Lead with quarterly financial and narrative reports.
Ensuring that all payments made are considered eligible by the UNDP.
Creation of payment requisitions and register project expenditures.
Regular update of project activities and progress on UN QUANTUM system.
Communication and Reporting
Collecting, editing, summarizing and presenting project related information for the development and distribution and broadcasting of communication and awareness material through different media and social media platforms.
Updating project related website/webpages and delegating website tasks to and communication department as deemed appropriate
Keeping track of information dissemination activities of other project partners and related projects
Maintain and update project related social media platforms.
Coordinate and monitor the quality of implementation of the communication strategies of the project partners and ensure it relates and link to the Project Communication Strategy.
Eligibility criteria
Required experience: 7 years
Required education level:
Master’s degree in Finance, Business Administration, Public Administration, Economics
Candidates with a bachelor’s degree would also be considered.
Skills and experience:
Budgeting, Finance, Data Collection; Data analysis; Data storytelling and communications; Collective Intelligence Design,
Experience in working with international and national experts and institutions,
Knowledge of the main software packages (MS Office),
Good reports and policy drafting and writing skills; of policies relating to the environment and communication skills
Ability to prepare publications, reports and presentations,
Ability to work with a multidisciplinary and multicultural team,
Exposure to environmental issues or biodiversity is desirable,
Previous experience in expenditure reviews would be an asset,
Familiarity with government processes is highly desirable,
Previous experience in expenditure reviews would be an asset.
Apply via company website ( http://www.za.undp.org ) or
unjobs.org