Website CLS Human Capital Specialists
Founded in 1996, we at CLS Human Capital Specialists offer a comprehensive range of solutions integral to Human Resources and Organisational Development. We partner with small and medium businesses, and render specialised services developed to adapt to any company’s unique needs. We offer or… read moreganisational development, HR consultancy services based on our clients unique needs and recruitment and selection services. Let us assist and guide you through the recruitment process, from application to an offer of employment.
Job Purpose:
The Executive Personal Assistant provides comprehensive, high-level administrative and operational support to the Executive, enabling effective management of priorities, time, and strategic deliverables.
The role serves as a trusted partner, ensuring seamless coordination of business and personal matters, while maintaining the highest level of professionalism, discretion, and confidentiality.
REQUIREMENTS
Minimum education (essential):
National Senior Certificate
Degree in Public Relations (Advantageous)
Minimum applicable experience (years):
10+ years as a Executive Personal Assistant
Required nature of experience:
Proven experience managing complex executive calendars and scheduling across multiple stakeholders.
Experience coordinating local and international travel arrangements.
Exposure to preparing high-level reports, presentations, and board documentation.
Experience handling confidential and sensitive information with discretion.
Demonstrated ability to work in a fast-paced, high-pressure environment with shifting priorities.
Skills and Knowledge (essential):
Advanced proficiency in MS Office (Advanced Excel and Advanced PowerPoint) Excellent verbal and written communication skills
Strong organisational and time management skills with the ability to prioritise effectively
High level of attention to detail, accuracy, problem-solving skills and initiative
Other:
Language proficiency: English (German advantageous)
Professional interpersonal skills with the ability to engage stakeholders at all levels
Flexibility and responsiveness, including availability outside standard business hours when required
Ability to maintain confidentiality and exercise sound judgment
KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES
Executive and Personal Support (50%)
Manage and coordinate the Executive’s complex calendar, including scheduling meetings, resolving conflicts, and prioritising engagements.
Screen and manage incoming calls, emails, and correspondence, ensuring timely and appropriate responses.
Act as the primary point of contact for internal and external stakeholders, handling queries professionally.
Prepare high-quality presentations, reports, meeting minutes, agendas, and other documentation.
Maintain and manage the Executive’s contact database.
Review, research, and consolidate information to support decision-making.
Anticipate the Executive’s needs and proactively manage tasks to optimise time and efficiency.
Provide support with personal matters, including events and family-related arrangements where required.
Remain responsive outside of standard business hours when necessary.
International Travel & Logistics Management (20%)
Coordinate all travel arrangements for the Executive and, where required, staff, including flights, accommodation, car hire and forex.
Develop detailed travel itineraries and ensure seamless execution of plans.
Manage last-minute changes and troubleshoot travel-related issues efficiently.
Office & Administrative Management (20%)
Manage sensitive and confidential information with the highest level of discretion.
Maintain and oversee daily schedules, meetings, and key events.
Draft and prepare professional correspondence, including internal communications, board documentation, and stakeholder engagement.
Assist in the preparation of executive presentations and reports.
Coordinate logistics and documentation for meetings, including board and leadership engagements.
Ensure effective document management and filing systems.
Support overall office coordination related to the Executive’s activities.
Strategic & Ad Hoc Support (10%)
Provide support on special projects and strategic initiatives as required.
Conduct research and compile insights to assist with business decisions.
Take on additional responsibilities as delegated by the Executive or CEO.
Closing Date: 2026-05-09
go to method of application »
Apply via company website ( N / A ) or