Website ADvTECH
ADvTECH leads the private sector in the fields of education and resourcing, contributing meaningfully towards the sustainable development of human capacity in South Africa through the provision of education, training, skills development and career placement services. Our purpose is to ignite a life-… read morelong passion for continuous learning and personal career development, and we are committed to creating a self-sustaining set of institutions offering the highest quality, leadership and innovation in the fields of education and resourcing. The Group’s track record shows clearly our adherence to high ethical standards and our in-depth understanding of the interests of our various stakeholders Inanda Greens 54 Wierda Road West, Wierda Valley Sandton, Gauteng 2196 South Africa
The purpose of the job:
To provide administrative support to the Accreditation and Quality Assurance (QA) team by maintaining accurate records, managing documentation, and assisting with preparation for programme reviews, submissions, audits, and site visits. The role ensures the integrity of evidence tracking and supports the delivery of quality processes across the institution.
Reporting to:
The candidate will report to the Head: Accreditation & QA
KPA/Main Outputs and Responsibilities for this Position
General Administrative Support to QA and Accreditation Functions
Assist with the coordination of QA tasks and project timelines
Support communication and scheduling for meetings, training, and reviews
Maintain a filing and tracking system for correspondence, reviews, and reports
Prepare standard documentation templates and assist with formatting
Monitor deadlines and alert the team to upcoming activities
Evidence Collection, Upload, and Documentation
Collect, label, and upload evidence related to programme reviews and submissions
Ensure version control and compliance with file naming conventions
Organise and catalogue documentation in shared drives or QA systems
Track evidence required for self-evaluation reports (SERs) and regulatory submissions
Conduct completeness checks on evidence folders
Records Management and Archiving
Maintain centralised records of accreditation submissions, approvals, and feedback
Archive historical documentation for quality audits and external review readiness
Ensure data security, confidentiality, and compliance with institutional policies
Manage institutional matrices and logs for accreditation and programme reviews
Audit and Site Visit Preparation Support
Prepare supporting documentation, packs, and folders for review panels and site visits
Assist with the setup of digital or physical rooms for audits and engagements
Confirm attendance and send meeting requests to participants
Coordinate logistics, including access to documentation and systems
Programme Review and SER Organisation
Assist in the structuring and formatting of SERs and review documents
Compile supporting annexures and appendices
Liaise with departments for submission of required information
Ensure document consistency across submissions
Qualification
Minimum of a Bachelor’s Degree
Experience:
Minimum of 3 years as an Administrative Support Role
Minimum of 2 years of experience in a Higher Education Environment
Competencies:
Document and Records Management
Administrative Coordination
Evidence Tracking and Upload
Communication and Time Management
Formatting and Document Preparation
Reliability and Follow-through
Attention to Detail
Organisation and Filing Discipline
Responsiveness and Task Ownership
Professional Conduct
Team Support Orientation
Other Special Requirements:
Occasional travel between campuses or the central office may be required.
Must work extended hours during peak academic calendar/scheduling periods.
High tolerance for structured, process-driven work.
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Apply via company website ( http://www.advtech.co.za ) or